Timesheet Ratios

Timesheet ratios compare an employee's direct (billable) hours with some variation of totals hours, which allows you to review an employee's utilization within a specific timeframe.

Standard hours for ratio calculations are based on the following:

• The non-working days and holiday settings that you define in Time Settings on the Non-Working Days tab.
• An employee's expected work hours per day that are entered in the Hours/Day field on the Personal tab in the Employee hub in the desktop application.

Timesheet ratios are displayed as percentages.

Ratios can help employees determine the following:

• What percentage of their time is billable time.
• What percentage is not billable.
• How these percentages compare to planned targets for billable hours.

On the Ratios tab in Time Settings, a system administrator selects whether or not the timesheet ratios can be viewed by employees when they enter their timesheets in My Stuff > Timesheets.

Possible ratios to display are:

• Direct / Total (also known as gross chargeable ratio)
• Direct / (Total – Absence) (also known as the net chargeable ratio)
• Direct / Standard
• Direct / (Standard – Absence)
• Target (the expected percentage of direct (billable) hours for an employee)

You also choose whether to display totals for each of the ratios for the current timesheet period, month-to-date, quarter-to-date, and year-to-date.

If you use multiple companies, you complete the timesheet ratio settings on the Ratios tab in Time Settings for each company in your enterprise.

Employees view their ratios from a timesheet by clicking their name at the top of the Timesheets form. This opens the Employee Card, from which they can view their ratios on the Ratios tab.