Employee Groups Example for Timesheets

Employee groups can make the timesheet process more efficient.

Assume that, in the past, your enterprise relied on one person to review, edit, and post employee timesheets. The task was overwhelming because the person was not familiar with certain project numbers, labor codes, or other timesheet entries. This led to late and inaccurate timesheet submissions.

To improve the situation, you decide to set up employee timesheet groups based on departmental functions. You classify departmental functions into five groups and identify the employees who belong in each group.

• Accounting (8 employees)
• Administration (10 employees)
• Executive (4 employees)
• Project Management (12 employees)
• Sales and Marketing (8 employees)

You identify one person from each group as the group administrator. This person is responsible for ensuring the timely and accurate submission of timesheets from all members of the group.

For best results, you ensure that each group administrator knows:

• The employees in the group and how best to contact them when timesheets are due.
• The project numbers, labor codes, and other values that are appropriate entries for employees in the group.

By spreading timesheet administration across your company, you are able to improve the speed and accuracy of timesheet submission, approval, and posting.