Cash Disbursements

Use Cash Disbursements if you do not want to record a voucher or update vendor history with a transaction. You can also use Cash Disbursements to produce an accounts payable check manually; however, when you enter a manual check, you will not have an accounts payable history and cannot use a miscellaneous vendor.

• If you are charging to a balance sheet or other revenue and expense account, you do not need a project number, except when you use Organization Reporting and maintain separate balance sheets. In this case, you must supply a project number to point to the organization that should receive the expense posting.
• If you are entering the disbursement for an overhead project, fill in an indirect account in the Account field. If you enter an indirect account, you do not enter a project. When you post this type of disbursement, Deltek uses the general overhead project and task for the posting.
• Deltek credits the account referenced by the bank code assigned to this transaction.

Posting

During a cash disbursement posting, Deltek performs the following actions:

• Debits the amount specified on each detail line to the specified account (typically an expense or liability account).
• Credits the total cash disbursement amount to the bank account represented by the bank code that you entered.

Posting Log

Use a posting log to view information about a batch of transactions. Deltek produces a posting log each time that you post a transaction file.

In addition to the posting log, Deltek generates a General Ledger summary for cash disbursements. This report lists the general ledger accounts that were affected by the posting. The report shows the total amounts debited and credited to each account. If the Tax Auditing option is enabled in Settings > Accounting, tax-related fields will also display on the report.

Multiple Companies

If you use multiple companies:

• You can modify or post only those transaction files owned by the active company.
• Deltek displays a Due To/From Company column that lists the company to/from which the account balance is due.