Apply a Cash Receipt to a Pre-Invoice

You apply a cash receipt to a pre-invoice in Cash Receipts Transaction Entry.

Prerequisites:

• In the Pre-Invoice Receipt Offset field on the Miscellaneous tab in Settings > Billing > General, enter the general ledger account to be credited when you enter cash receipts for pre-invoices. This is typically a liability account.
• If you use phases and/or tasks (WBS2 and WBS3): In the Phase to Post and Task to Post fields on the Pre-Invoice tab in a project's billing terms enter the phase/task to apply pre-invoice cash receipts to.

To apply a cash receipt to a pre-invoice:

1. On the Navigation menu, click Transaction Center > Transaction Entry.
2. In the Transaction Type field on the Transaction Entry form, select Cash Receipts.
3. Click New on the toolbar and create a transaction file, or if there is an existing cash receipt transaction file in the list that you want to add the cash receipt to, click the file, and then click Open.
4. On the Cash Receipts form, enter the bank, date, and other information if it is not already entered.
5. In a blank row in the cash receipts grid:
   1. Enter a description for the cash receipt.
   2. Leave the Invoice column blank.
   3. In the Project column, use the Project lookup to select the pre-invoice's project.
   4. In the Pre-Invoice column, use the Pre-Invoice lookup to select the pre-invoice to apply the cash receipt to.
   If you use phases and/or tasks (WBS2 and WBS3), the phase/task that is entered in the Phase to Post/Task to Post fields on the Pre-Invoice tab in the project's billing terms prefills in the Phase and/or Task columns in the cash receipts grid.

   The general ledger account that you entered in the Pre-Invoice Receipt Offset field prefills in the Account column in the cash receipt grid. This account is credited.

6. Click Save.