Contents of the Revenue Generation Form

Use these fields and options to set up and run the revenue generation process.

Field	Description
Saved Options	You can select a saved search.
Organize	Click this option to display the Organize Options dialog box.
Default	Click this option to restore the original settings of all options on this form.
Select Specific Project	Use this option to select the projects for which to run the revenue generation process or the projects with percent complete figures that you want to review or update on the Update Overall Percent Completes dialog box.
Use project reporting default terms for WIP @ Billing calculations	Work in progress (WIP) calculations make it possible to calculate accrued revenue for work that is completed but not yet billed. If you select this option, the revenue generation process calculates revenue for work in progress by using any billing terms for expenses and labor that are specified for a project. If a project has no billing terms specified for expenses and labor, revenue generation uses the usual billing terms that are specified in Project Reporting for regular projects. This option applies to all projects that are selected for the revenue generation processing run. The process also uses project billing terms to calculate WIP revenue for projects that do not show specific labor and expenses amounts on the invoice, such as a project with a contract that specifies a fixed fee or a lump sum.
Replace existing unposted revenue generation journal entry of same file name	Select this option to replace the unposted revenue generation transaction file. This action does not erase archived revenue generation files. When this option is cleared, a message displays to tell you that if you continue, you will overwrite a RevGen transaction file. To open a revenue generation transaction file, use the Transaction Center.
Post revenue as it is generated (do not create a transaction file)	Data is not shown in reports until it is posted. Usually you must post the new revenue in a separate procedure, before you can generate reports that show the revenue. Select this option to post revenue as it is generated, without creating a separate transaction file. You might want to do this if: You run revenue generation on a project whose data is updated, to make it possible to generate new project reports for the project manager. You want to prove out a project's revenue method. Compare the revenue on a project report to the revenue calculated by revenue generation. If you select this option, the Journal Entry File Name field is inactive. Deltek recommends that you do not use this option unless you know the amount to be posted or you want to use the amount to prove out a revenue method.
Transaction Date	Enter or select the transaction date for the revenue journal entries. This field is only available if both of the following are true: Deltek is set up to require that transaction dates fall within the current fiscal year or current fiscal period. The date that you enter must meet that requirement. Deltek is not set up to track multiple currencies for your enterprise.
Journal Entry File Name	This field shows the filename for the journal entry file that you create when you run revenue generation. Use this field to edit the usual filename, which has this format: RevGen[today's date] The first six letters must be RevGen. If you use multiple companies, the suffix of the filename identifies the active company.

Field	Description
Currency Exchange Date	If you use multiple currencies, specify the date to use to calculate the amount that is converted from the project's billing currency to the functional currency of the active company, or for any other currency exchange. Revenue generation calculates revenue in the project's billing currency. To post revenue to the general ledger, it changes this amount to the equivalent amount in the active company's functional currency. Enter data in this field before you open the Update Overall Percent Completes dialog box. The currency exchange date controls the amounts that are shown in that dialog box. If Deltek is set up to require that transaction dates fall within the current fiscal year or current fiscal period, you can only select Today's Date if the current date meets that requirement. Similarly, if you select Specific Date, the date that you enter must meet that requirement.
Diary	This field displays only if you have set up a diary on the Diary AutoNumbering tab of Settings > Advanced Accounting > System for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction, or the group of transactions if you are processing a group of transactions, such as in an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary AutoNumbering tab that have the same fiscal period or fiscal year in which you are entering transactions, or that have no fiscal period or year entered for them. If you use multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.