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This check box is enabled only if the
Enable Originating Vendor for Employee Expenses and AP Vouchers check box is selected on the Tax Auditing tab of the Accounting Company Settings form (). This setting allows you to enter an originating vendor (if appropriate) in addition to the actual vendor or employee to be paid when you enter line items for employee expense report, accounts payable voucher, and accounts payable disbursement transactions. For example, for a charge card bill, you enter an AP voucher with the charge card company as the actual vendor whom you are directly paying. A line item from the charge card statement is for a hotel charge. You enter the hotel vendor as the originating vendor for the voucher line item. The hotel vendor will indirectly receive payment from you via the charge card company.
Select this check box if you want sorting, selection, and columns on the Tax Analysis report based on the originating vendor. The transactions and amounts for each vendor in the report include both the line items for which a vendor is entered as the originating vendor and the line items for which the vendor is entered as the actual vendor. This allows you to see the total amounts that are paid (both directly and indirectly) to a vendor. When you do no select this check box, the transactions and amounts included in the report are only the ones that are directly paid to a vendor as an actual vendor.
Example 1
Vendor X has two voucher items entered:
- One line item is for $100, and vendor X is entered as the actual vendor (paid directly). No originating vendor is entered.
- Another line item is for $50, and vendor X is entered as the originating vendor (paid indirectly).
When you run the report
without the
Run Report Based on Originating Vendor check box selected, only the $100 line item is included on the report for vendor X.
When you run the report
with the
Run Report Based on Originating Vendor check box selected, both the $100 and $50 line items for vendor X are included on the report for a total of $150.
If this example were for line items for employee expenses instead of voucher line items, the actual vendor for the line item with no originating vendor in bullet one above is the employee (not a vendor). This means that when you run the report
without the
Run Report Based on Originating Vendor check box selected, the report includes the transaction and amount for only the employee (per bullet one). When you run the report
with the
Run Report Based on Originating Vendor check box selected, the report includes transactions and amounts for both the employee (per bullet one) and the vendor entered as the originating vendor (per bullet two).
Example 2
Vendor Y has been entered as an actual vendor, but not as an originating vendor for transactions. The transaction total for vendor Y as an actual vendor is $900.
- When you run the report
without the
Run Report Based on Originating Vendor check box selected, vendor Y is included on the report with an amount of $900.
- When you run the report
with the
Run Report Based on Originating Vendor check box selected, vendor Y is included on the report with an amount of $900.
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