Cost Distribution

Use the cost distribution feature to specify the project, phase, or task to which a purchased item's tax, shipping, and extra amounts are charged when the line item's voucher is posted.

Deltek uses a line item's cost distribution to calculate the item's committed expense and to determine whether the item's cost is billable. If it is, the committed expense amount displays at billing rates.

Require Cost Distribution

You can require users to specify at least one project to which to distribute cost when they create purchase orders, purchase requisitions, and requests for price quotes. Use the Required Data fields on the General tab of the Settings > Purchasing & Inventory > Company.

Global Cost Distribution

Use global cost distribution to specify how costs are distributed for all line items in a purchasing transaction. You can override this information for a specific line item.

Specify the cost distribution in either of these places:

• Default Distribution tab of the Purchase Orders form

  If this is a blanket purchase order, use this tab to specify the cost distribution for release orders.

• Cost Distribution tab of the Purchase Orders form

Line Item Cost Distribution

Use line item cost distribution to override the global distribution for an individual line item in a purchasing transaction. Each line item has a Line Item Detail dialog box with a Cost Distribution tab. Use this tab to specify the cost distribution for an individual line item.

The dialog box is accessible from any purchasing transaction in which the line item appears:

• Cost Distribution tab of Purchase Order Line Detail dialog box

  Use the Cost Distribution grid tab of the Purchase Order Line Detail dialog box to specify the project, at its lowest level of work breakdown structure, to which to charge the cost of the item currently selected on the Line Items grid on the Line Items tab of Purchase Orders.

  Also use this grid to specify whether the item cost is billable. If it is, you can view the item's committed expense at billing rates.

  The cost distribution that you specify here causes Deltek to ignore the global cost distribution specified on the purchase order's Default Distribution tab.

• Cost Distribution tab of Purchase Requisition Line Detail dialog box

  Use the Cost Distribution grid tab of the Purchase Requisition Line Detail dialog box to specify the project, at its lowest level of work breakdown structure, to which to charge tax, shipping, and other costs for the item currently selected on the Items grid of the General tab of the Purchase Requisition form.

  Also use this grid to specify whether the item cost is billable. If it is, you can view the committed expense at billing rates.

  The cost distribution that you specify here causes Deltek to disregard the global cost distribution specified on the purchase requisition's Cost Distribution tab.

• Cost Distribution tab of Line Item Detail dialog box on the Open to Voucher grid

  You can view a line item's current cost distribution in its Line Item detail dialog. Select the item row and click . On the Line Item detail dialog box, click the Cost Distribution tab.

• Cost Distribution option on the Open to Voucher grid

  Click to display the cost distribution dialog box for the selected line item. You can edit the voucher amount for any item line, but the total cost distribution must match the total voucher amount, which is the Open Amount in the Open to Voucher grid.

  Deltek uses the cost distribution displayed here as the line item's tax, shipping, and extra items amounts for the voucher.

Multiple Companies

If you track multiple companies in Deltek and the default account for tax, shipping, or extra amounts, as specified on the Accounts tab of Settings > Purchasing & Inventory > Company, is invalid for the project's company, Deltek uses the account from the Cost Distribution hierarchy.