Create a Purchase Order from a Request for Price Quote

If your enterprise uses requests for price quote, you can make a purchase order from a request for price quote. If you selected a vendor, and you recorded the vendor's response to the request for price quote in Deltek, the purchase order's items grid shows data for the vendor's quoted quantity, price for each item, and associated files.

To create a purchase order from a request for price quote:

1. On the Navigation menu, select Purchasing > Purchase Orders.
2. On the toolbar of the Purchase Orders form, click New > Create PO from Price Quote Requests.
3. On the Create PO from RFQ dialog box, specify a vendor and a cutoff date.
4. Click Search RFQ. Deltek displays a list of the price quote requests that match any criteria that you specified.
5. Select the items to transfer to the new purchase order.
6. To include vendor responses with a price quote, use the Vendor lookup in the Selected Vendor field to specify a vendor for the price quote.
7. Click OK on the Create PO From RFQ dialog box. The Line Items tab of the Purchase Orders form lists the items that you selected from the requests for price quote.

   If you recorded a vendor's response to the request for price quote and selected the vendor for the item (see Step 6), the Qty, U/M, and Net Amount display data from the vendor's quote.

   Any responses for the vendors that are selected on the Create PO from RFQ dialog box are also copied to the Clauses tab. These display in the Terms field when you select Agreement Terms for the Clause Area option. You can also click the Select Detail button to view the details. These Agreement Terms display on the final purchase order.

8. Complete the procedure to create the purchase order.