Payments Grid of the Payment Review Form

Your settings on the Search Criteria tab and Currency tab determine the payment data displayed on this grid.

Contents

Grid Toolbar Options

Field	Description
Payments Drop-down	Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.
Payment Review	To review detailed information about a payment, select the payment in the grid and click this icon to display the Payment Detail dialog box. If more than one payment is selected in the grid, only information for the row with the selector beside it displays.
Vendor Review	To review the vouchers associated with a payment to a vendor, select the payment in the grid and click this icon to display the Vendor Review form. This option is only available when the payee for the selected payment is a vendor. If more than one payment is selected in the grid, only information for the row with the selector beside it displays.
Email	To send or resend electronic payment remittances by email for EFT payments (for AP vouchers made in Accounts Payable Payment Processing or for employee expense payments made in Employee Expenses Payment Processing) select the payments in the grid and click this icon. On the menu, do one of the following: Click Recipients to send the email messages and the attached remittances to the recipients specified in the Firms hub or Employees hub. Click Specific Address to send the email messages and remittances to email addresses that you specify. Both options display the Remittance Email dialog box so that you can compose an email message or select a saved email message. If you select more than one EFT payment at a time, they must all have the same bank, posting period, and posting sequence. If you select a mix of EFT payments and non-electronic payments, remittance emails are only sent for the EFT payments.

Grid Columns

Field	Description
Bank Name	This field displays the bank's name.
EFT	This check box is selected if the payment was an EFT.
Payment Number	This field displays the payment number. If your security access rights include access to posting logs, the payment number displays as a hyperlink. Click this link to view the posting logs for the type of payment, if your transaction security rights also include access to the type of payment. You define transaction security rights on the Accounting Tab of Settings > Security > Roles. On this tab, you must select the Full Access to All Transaction Types option. In the Transaction Type grid, you then select either the Post option or Report option for the company and type of payment.
Type	This field displays the payment type, such as AP Disbursements or AP Payment/EFT.
Bank Currency	This field displays the currency code for the bank. This field only displays if you use multiple currencies and you select Bank Currency or Both Currencies on the Currency tab.
Bank Amount	This field displays the amount of the payment in the bank's currency. If you use multiple currencies and you select Payment Currency on the Currency tab, this field does not display.
Payment Currency	This field displays the currency code for the payment currency. This field only displays if you use multiple currencies and you select Payment Currency or Both Currencies on the Currency tab.
Payment Amount	This field displays the amount of the payment in the payment currency. If you use multiple currencies and you select Bank Currency on the Currency tab, this field does not display.
Payment Date	This field displays the payment date.
Payee	This field displays the name of the payee. To display the electronic payment remittance or employee expense check, click the payee's name.
Voided	If the payment has been voided, this field displays the date that the void occurred. To display posting log information for the void, click the void date.
Reconciled	If the payment has been reconciled, this check box is selected.
Reference	This field displays the reference number assigned during Accounts Payable Payment Processing for the voucher payment.
Statement Date	If the payment has been reconciled, this field displays the date of the bank statement.
Remittance Sent Date	If the payment is an EFT payment made through Accounts Payable Payment Processing or Employee Expenses Payment Processing, and the electronic payment remittance was sent by email to the recipient designated for the vendor or employee, this field displays the date on which the email was sent. This field is also updated if you send or resend the remittance to the recipient from the Payment Review form. It is not updated, however, if you use the Specific Address option on the Email menu to send the email.