Process Regular Payroll Using Date Ranges

You can limit the timesheet hours included in a payroll run. Deltek compares the date of a posted time transaction to the range of dates that you specify, and only includes transactions that fall in the range.

Prerequisite: You must select the Enable date ranges for regular hours and overtime hours option on the Payroll Setup form.

To process payroll using a date range:

1. On the Navigation menu, click Human Resources > Payroll > Payroll Processing.
2. On the Select Posting Run dialog box, select a payroll run and click Open, or click New to create a new payroll processing run.
3. On the General tab of the Payroll Processing form, set the Run Type option to Regular.
4. In the Regular Period fields, specify a start date and end date for the period in which regular payroll is to be calculated. All timesheets with hours worked within the date range specified are included to determine payroll for hourly employees. Salaried employees are paid as appropriate based on the rate specified in the Employees hub.
5. In the Overtime Period fields, specify a start date and end date for the period in which overtime payroll is to be calculated. All timesheets with overtime hours worked within the range are included to determine overtime pay for hourly employees and salaried employees. To exclude overtime pay on a payroll run, leave both the Start Date and End Date overtime period fields blank.

   You may want to enter an overtime pay period different from the regular pay period range if you pay overtime pay on a different schedule from regular pay.

6. In the Process Type field, select Automatic (to select all active employees) or Manual Select.
7. Enter information in the remaining fields on the General tab, such as the payroll date, payment date, and sort options.
8. Click the Employee Review tab and review employee information.
9. If you are running a Manual Select payroll run, select the employees to include in the run.
10. Click Process > Draft Run. Deltek produces a Draft Payroll Journal for this regular payroll run including the information that will be processed during this run. Review the information and modify employee information on the Employee Review tab, if needed.
11. If you make changes, run another draft and check the results of your changes.
12. When you are satisfied that the information is correct, click Save.

Process checks and payroll direct deposits, if applicable.