Perform the Initial Test Direct Deposit

After you configure Deltek to direct deposit the amounts into an employee's bank account (or accounts), you must run an initial test direct deposit. This ensures the account information is accurate in Deltek and that the next "live" run will post to the correct bank accounts.

To perform the initial test direct deposit:

1. On the Navigation menu, click Human Resources > Payroll > Direct Deposit.
2. In the Payroll Runs this Period grid of the Direct Deposit Processing form, select a payroll run to process.
3. Complete the fields on the Payroll Direct Deposit Processing form. The fields and tabs that you see on the form depend on whether or not you specified a bank code on the Payroll Setup form (or on the Individual Organization Setup form, if you post payroll to an organization-specific bank).
   • If you specified a bank code, Deltek uses information on the Direct Deposit tab of the Bank Codes form for the bank code and hides all fields on this form except the Payroll Runs this Period grid and the Effective Entry Date field.
   • If you did not specify a bank code, the General tab and the Advanced Options tab both display.
4. With the run still selected in the Payroll Runs this Period grid, click Report to review employees and amounts to be processed.
5. To create the file to send to the bank, click Process.
6. On the Download Direct Deposit files dialog box, click the link for the file that you want to create.
7. On the File Download dialog box, click Save this file to disk, specify the file location, and then click Save.
8. Click OK. The employee's direct deposit status in the Employees hub Direct Deposit grid changes from Add to Wait.

Postrequisite: When you receive verification from the bank that the employee's account information is valid, you must manually change the Status to Active on the Direct Deposit grid before you process the next payroll.