Payroll Processing Overview

When you process payroll, Deltek creates a check for each employee or initiates a direct deposit, and recognizes the time posted for the period as being paid.

There are three payroll run types available: Regular, Adjustments, and Bonus.

There are two process types available: Automatic and Manual Select.

Before You Process Payroll

Before you process Payroll, ensure the following:

• Initializations (accounting period, fiscal year, quarter, and W-2 year) are up-to-date.
• Database information is up-to-date (all employees exist in the Employees hub, you have made any pay rate or withholding changes, and so on).
• Outstanding timesheets are entered and posted.

Important Information about Payroll Processing

• You can process payroll for salaried employees without timesheets.
• You can have multiple payroll runs open at the same time. For example, if your enterprise processes payroll separately by Organization (for example the Boston office and the Chicago office), each office can process payroll simultaneously. After a payroll processing session is in progress, you can exit and re-enter payroll processing at the point where you left off. The status in the Post Comment field on the Select Posting Run dialog box indicates where you left off.
• You can only process payroll in a prior or closed period, or prior W2 quarter if the Allow processing in closed period, Allow processing in prior period, and Allow payroll processing in prior W2 quarter options are selected for your role on the Accounting tab of Role Security.
• You can process a payroll for a prior tax year even after downloading and installing the yearly payroll update that Deltek provides for the tax table. If you process a regular payroll run, the Processing W-2 year field in Form W-2 Processing form automatically populates with the current open W-2 year. If you process a bonus or an adjustment run, select the year and the quarter for the payroll that you want to process on the Quarterly Processing form.
• You control whether or not Social Security numbers display on the payroll journal, draft payroll journal, and payroll ACH files with the Print social security number on journals and direct deposit reports/files option, available on the General tab of the Accounting Company Settings form.