Multicompany Feature Setup

The Multicompany feature lets you track data for multiple legal entities using a single database and complete and report on intercompany transactions, including intercompany billings. Use Organization Setup to enable this feature.

Before you make any Multicompany application setup decisions, read "Multicompany Concepts" in the Concepts section of the online help. This section contains important information that you must consider to make good setup decisions.

You Cannot "Undo" the Multicompany Decision

Before you enable the Multicompany application, Deltek strongly recommends that you back up your existing Deltek database. When you enable the Deltek Multicompany application, it makes substantial, permanent changes to your database structure. The only way to return your Deltek database to its pre-Multicompany state is to restore from the backup you created.

Review Your Existing Organization Structure

Before you set up the Multicompany application, you should look at your existing corporate structure and strategize about how to represent it in Deltek.

Consider the following limits:

• You may have up to five organization levels.
• Your enterprise's full organization code cannot exceed 14 characters, including both subcodes and delimiters.

Enable Multicompany and Set Up the Initial Company

When you enable the Multicompany application, you also create the initial company in your organizational structure. The organization code for this company becomes level one of your organization structure. Any existing organization codes are "pushed down" one level to accommodate the company code.

• If you have a single Deltek database, all data in it belongs to the initial company.
• If you have more than one Deltek database, all data in the database you select as you log on to Deltek, before you enable the Multicompany application, belongs to this initial company.

Create More Companies

After you enable the Multicompany application and set up the initial company, you can add more companies.

Configure Companies

For each company you add, you must specify intercompany accounts, an intercompany organization, and other configuration settings that support transactions between different companies in your enterprise.

Assign Security Access

By default, when you enable the Multicompany application no security roles have access to the initial company. You must specify which security roles may access its data. In most situations, you do not want to grant every role access to every company in the enterprise. For example, you may want your project managers to have access to all companies but restrict architects' access to a single company.

You can also restrict which companies can charge to a project and which companies can charge to an account.

Set Up Intercompany Billing

You may also want to set up Intercompany Billing. This is the process of redistributing general ledger financial information between companies that share labor or expense resources on the same project.