Inventory Common Project

An inventory item cannot be purchased directly for a project. It is necessary to charge its cost to the inventory common project. After the inventory item is issued via an inventory issue transaction, Deltek reclassifies the charge and moves it from the inventory common project to the charge project.

The inventory common project is used in the following ways:

• When you process Quantity Adjustments and Cost Adjustments transactions, journal entries are made that use the inventory common project to direct accounting entries to your general ledger. This happens only if the Skip GL option is cleared for that line in the Items grid.

• When you process Inventory Issue transactions, unit transactions are made that use the inventory common project to direct accounting entries to the general ledger.

You cannot edit an inventory item's grid row on the Cost Distribution tab of its Line Item Detail dialog box for purchase orders, purchase requisitions, and requests for price quote. The inventory common project is used in the project fields.

Create the Project

During Inventory setup, it is necessary to create an inventory common project. After you create the inventory common project, you select it in the Inventory Common field on the Inventory tab of Settings > Purchasing & Inventory > Company. The inventory common project is used only in the Inventory application.

When you create a new Projects hub record for the inventory common project, you only need to complete the required (yellow) fields. Use a descriptive project name or a name beginning with zzz to make it easy to identify the project in lookup lists.

Perform these steps to set up the inventory common project record:

• Select the Available to Accounting users option on the General tab for each company for which the project is used by the Inventory application.

• Specify a Charge Type of Overhead on the Accounting tab.

• If you track multiple companies in Deltek, enter a Billing Currency and a Project Currency on the Accounting tab.

If your database is set up to support phases and tasks, your inventory common project can have a phase and a task.