Checklist: Setting Up Detailed Subledgers

Detailed subledgers make it possible to generate intercompany invoices and accounts payable vouchers. Use the checklist to configure Intercompany Billing to use detailed subledgers.

Prerequisites: Before you complete this checklist, you must complete the steps listed in Checklist: Setting Up Intercompany Billing.

Step	Description
1	Select the Enable detailed subledgers for Intercompany Billing option on the General tab of the / Advanced Accounting System Settings form.
2	Confirm that you have available a liability code that is mapped to the Intercompany Accounts Payable account for the active company. You establish the Intercompany Accounts Payable account on the Accounts tab of Accounting Company Settings. You map the account on the Liability Codes tab of Accounting Company AP Settings.
3	Confirm that you have available a revenue account that is mapped to the Intercompany Accounts Receivable account for the active company. You establish the Intercompany Accounts Receivable account on the Accounts tab of the Accounting Company Settings form. You map the account on the Invoice Mapping Accounts tab of the Accounting Accounts Receivable Settings form.
4	Specify labor revenue and expense revenue accounts on the Accounts tab of the Accounting Company Settings form. Deltek uses these accounts when you generate intercompany invoice transaction entry files.
5	In the Firms hub, create a special vendor record for each company to facilitate intercompany accounts payable vouchers (the vendor will represent the company that is being paid when generating intercompany accounts payable vouchers). Example: A vendor, COMPANYA, assigned to company A will need to be set up for accounting for company B if an intercompany transaction exists where company A is the originating company. Company B will not be able to pay vendor COMPANYA unless that vendor has been set up for accounting in company B.
6	Specify the vendor for each company on the Subledger Vendors tab of the Advanced Accounting Intercompany Billing Setup form.
7	Create an intercompany invoice project and an intercompany AP voucher project, to facilitate intercompany invoices and accounts payable vouchers.
8	Set up invoice terms between two companies. For each pair of companies that can generate intercompany invoices and accounts payable vouchers, you specify setup options for the transactions they will share. This is where you select the invoice project and the intercompany accounts payable voucher project, as well as the accounts, banks, and liability codes.
9	Select intercompany invoice options, such as invoice dates, numbers, and templates.
10	For tax codes that apply to intercompany billing transactions, specify the types of transactions to which each tax applies on the Accounting > Taxes Tax Codes form.