Considerations for History Loading

Keep important guidelines in mind when you enter historical data.

• You can begin to use Deltek before you have entered all historical data.
• You use each history loading form to update a specific area of the database.
• The amount of history that you enter depends on the level of detail that you want to include on your reports. You can enter more history detail for certain projects than others. The following chart provides you with the minimum history required for Deltek to function properly:

  History	Where Entered	Reports Affected
  Account History	Account Balances History	Balance Sheet and Income Statement
  Outstanding Accounts Receivable	Invoice and Receipt History	Aged Accounts Receivable
  Outstanding Accounts Payable	Accounts Payable History	Accounts Payable Voucher Schedule

• If you do not enter labor and expense history, you will not have project report detail, unbilled transactions for bill processing, Time Analysis report data, and job-to-date overhead. You may also be unprepared for revenue generation.
• If you do not enter full invoice and receipt history, you will not have a complete Accounts Receivable Ledger and job-to-date amounts on the Office Earnings report. You may also be unprepared for revenue generation.
• If you do not enter full accounts payable voucher history, you will not have a complete Accounts Payable Voucher report.
• If you have not been using accrual-based accounting for Revenue Generation, Deltek does not recommend its use until you are more comfortable with Deltek.
• If you are using an accrual-based revenue method for a project, you must enter the unbilled revenue amount on the Invoice and Receipt History form.