Accounts Payable History Loading Utility

Accounts Payable History is information about accounts payable vouchers and receipts generated before the installation cutoff date.

You can enter historical voucher data as part of your installation and setup. Historical data will create the Accounts Payable (AP) subsidiary detail that should tie to the Balance Sheet. These balances do not update the Balance Sheet.

Use the following guidelines when entering Accounts Payable History:

• You should enter history only at the time of installation. Subsequent changes will create a file reconciliation difference in your general ledger.
• To save time, Deltek recommends that you only enter outstanding accounts payable vouchers because 1099 paid-this-year information must be entered for each vendor in the Firms hub.
• The sum of the outstanding vouchers should equal the Accounts Payable amount on the Balance Sheet.
• Do not enter 1099 information on this form. Enter 1099 information for consultant vendors as a total in the Paid This Year field on the Vendor tab of the Firms hub when installing mid-year.

The following reports are updated when you enter data on the Accounts Payable History form:

• Voucher Schedule
• Voucher Ledger

If you use multiple companies, when you enter historical accounts payable information, you are doing so for the active company.

If you use multiple currencies, when you enter historical accounts payable information, all monetary figures are based on the currency of the active company's bank account.