Employees Assets Tab (Browser)

Use this tab in the desktop application to view asset items that an employee is currently assigned to.

This tab displays if your firm uses Asset Management and your security role gives you rights to access the tab.

Access rights to the tab are specified for a security role on the Access Rights tab of the Roles form (Settings > Security > Roles in the desktop application).

Your security role will have access if the Functional Area field on the Access Rights tab is set to Application Tabs and either of the following is also true on the Access Rights tab:

• The Full access to all tabs check box is selected, or
• The Applications field is set to Employees and Assets has been moved from the Hidden Tabs list to the Viewable Tabs list.

Asset items are stored in the Equipment hub. You assign employees to an asset item on the Assignments tab of the Equipment form. This allows you to track employees and the asset items that they use and return. For example, if your firm issues a laptop computer to an employee, you can assign the specific employee to the laptop asset item on the Assignments tab in the Equipment hub.

If you use multiple companies, the following applies:

• The data that you enter on this tab applies to the company that the current record is associated with.
• The tabs and fields that display are based on the company that the current record is associated with. For example, if the employee is associated with four different companies but only one company has access to Payroll, the Payroll tab of the Employees form only displays when you are viewing that company's record.
• The values that are available in the individual fields and lookups are based on the company that the record is associated with. For example, only timesheet groups that are associated with the current company are available in the Group field on the Time tab of the Employees form.
• If the Automatically retrieve your record in Employee Hub/Employee Review check box is selected in My Preferences in the desktop application, the employee record that automatically loads is for the home company that is associated with the current record. If the record is associated with multiple companies, the home company record displays first.

Contents

Assigned Assets Grid

This grid displays the asset items that an employee is currently assigned to. The asset item information that displays in this grid comes from the information that is entered for the asset item in the Equipment hub.

When an employee returns an asset item and you have cleared the Assigned check box on the Assignments tab of the Equipment form to indicate that the asset item is no longer assigned to the employee, the asset item is removed from this grid.

If you delete from the Equipment hub an asset item that is currently assigned to an employee, the row for the asset is removed from this grid.

Assigned Assets Toolbar

Field

Description

Assigned Assets Drop-Down

Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.

Assigned Assets Grid Fields

Field	Description
Description	This field displays a description of the asset item.
Asset Number	This field displays the equipment number of the asset item.
Company	This displays the company in which you created the project that is entered for the asset item.
Manufacturer	This field displays the name of the firm that manufactured the asset item.
Serial Number	This field displays the asset item's serial number.
Model Number	This field displays the asset item's model number.
Assigned Date	This field displays the date that the asset item was assigned to the employee.