Gains and Losses Tab of Accounting Company Settings

Use the Gains and Losses tab to set up default general ledger accounts and projects for realized and unrealized gains and losses.

This tab displays only if you use multiple currencies. Companies that conduct business in more than one currency can have financial gains or losses due to changes in currency exchange rates.

You can set up two separate sets of realized and unrealized gains and losses accounts for use in different areas of Deltek:

• One set is used when you process payments or post cash receipts for foreign currency accounts payable or accounts receivable transactions and when you run the Gains/Losses and Revaluations process.
• The other set is used when you run the Revenue Generation process.

Contents

Gains, Losses and Revaluations Section: Realized and Unrealized Gain and Loss Fields

These fields apply when Deltek calculates and posts realized and unrealized gains and losses when you do either of the following:

• Process payments or post cash receipts for foreign currency accounts payable or accounts receivable transactions.
• Run the Gains/Losses and Revaluation process.

The Gains/Losses and Revaluation process calculates gains and losses for:

• Foreign-currency accounts payable and accounts receivable transactions that are unpaid.
• Foreign-denominated general ledger accounts.

Account Hierarchy

If you enter an account in the Revaluation Gain > Account field, the Revaluation Loss Account field, or both fields on the General tab of Settings > Accounting > Chart of Accounts for foreign-denominated general ledger accounts, then unrealized gains and losses post to those accounts during the Gains/Losses and Revaluation process instead of posting to the unrealized gain and loss account entered here.

Field	Description
Account	Select the account to which realized and unrealized gains and losses will be posted. Select either balance sheet accounts or income statement accounts. If you use multiple companies, only those accounts that belong to the active company display in Account Lookup list.
Project	Select the project to which you want realized and unrealized gain and loss entries posted for the general ledger account that you entered in this row. If you use multiple companies, only projects that belong to the active company display in the Project Lookup list. The charge type of the project (regular, overhead, or promotional) must match the account type. Indirect accounts require an overhead or promotional project. Revenue accounts require a regular project. Balance sheet or below-the-line accounts can have a regular, overhead, or promotional project. With Organization Reporting If you use Organization Reporting, the project that you enter here also determines the organization whose financial statements are affected by gains or losses. You must enter a project in the Project field if both of the following are true: You do not maintain separate balance sheets for each organization (the Maintain separate balance sheets by Organization check box is not selected in Settings > Organization > General). The account that is entered in the Account field is an income statement account. If you maintain separate balance sheets for each organization, you must enter a project for each organization on the Gains and Losses tab of Settings > Organization > Individual, regardless of the type of account entered on this tab.
Phase	If a project has phases, select the phase to which you want realized and unrealized gain and loss entries posted for theaccount that you entered in this row. The rules about organizations and separate balance sheets for the Project field also apply to phases.
Task	If a phase has tasks, select the task to which you want realized and unrealized gain and loss entries posted for the account that you entered in this row. The information about organizations and separate balance sheets for the Project field also apply to tasks.

Unbilled Services Gains and Losses Section: Realized and Unrealized Gains and Loss Fields

These fields apply for realized and unrealized gains and losses for unbilled services that are created when you run the Revenue Generation process. These fields are enabled only if Revenue Generation is enabled.

Field	Description
Account	Select the account to which you want realized and unrealized gains and losses posted when you run Revenue Generation. You can select either balance sheet accounts or income statement accounts. Deltek calculates and posts unrealized gains and losses to the corresponding gains or losses account when you run the Revenue Generation process. If you use multiple companies, only accounts that belong to the active company display in the Account Lookup list.
Project	Select the project to which you want realized and unrealized gains and losses posted for the account that you entered in this row. If you use multiple companies, only projects that belong to the active company display in Project Lookup list. The charge type of the project (regular, overhead, or promotional) must match the account’s account type. Indirect accounts require an overhead or promotional project. Revenue accounts require a regular project that has a revenue method N (no revenue recognized). In addition, the billing and project currency must match the currency of the company that is being set up. Balance sheet or below-the-line accounts can have a regular, overhead, or promotional project. With Organization Reporting If you use Organization Reporting, the project that you enter here also determines the organization whose financial statements are affected by gains or losses. You must enter a project in the Project field if both of the following are true: You do not maintain separate balance sheets for each organization (the Maintain separate balance sheets by Organization check box is not selected in Settings > Organization > General). The account that is entered in the Account field on this tab is an income statement account. If you maintain separate balance sheets for each organization, you must enter a project for each organization on the Gains and Losses tab of Settings > Organization > Individual, regardless of the type of account entered on this tab.
Phase	If a project has phases, select the phase to which you want realized and unrealized gains and losses posted for the account that you entered in this row.
Task	If a phase has tasks, select the task to which you want realized and unrealized gains and losses posted for the general ledger account that you entered in this row.