Clean Up Orphaned Report and Cached Invoice Template and Old Log Files

Use Report Administration to delete orphaned reports, cached invoice templates, and old log file rows.

When you generate a report, Deltek creates:

• A report file that it uses to display or print the report. When you close the Preview window or when report processing is completed on the server, Deltek automatically deletes the report file. However, in some cases, such as when a report fails or the Preview window closes abnormally, the report file may not be deleted. Over time, you can accumulate a number of these orphaned report files.
• Log file rows, which are only for reference purposes and can be removed at any time.

When you preview an invoice, an invoice template is automatically generated.

To clean up orphaned reports, cached invoice templates, or old log files:

1. On the Navigation menu, click Utilities > Report Administration.
2. Click the Database Cleanup tab.
3. To delete orphaned report files, complete the following actions:
   1. Specify the minimum age in days for the files that you want to delete (for example, all files older than 10 days).
   2. Click Delete Reports to delete the file immediately, or click Schedule Delete to set up a scheduled process to perform the deletions at a later time.
4. To delete log rows, complete the following actions:
   1. Specify the minimum age in days for the rows that you want to delete (for example, all log rows older than 10 days).
   2. Click Delete Log Rows to delete the log rows immediately, or click Schedule Delete to set up a scheduled process to perform the deletions at a later time.
5. To delete cached invoice template files, complete the following actions:
   1. Specify the minimum age in days for the files that you want to delete (for example, all files older than 10 days).
   2. Click Delete Cached Invoice Templates to delete the files immediately, or click Schedule Delete to set up a scheduled process to perform the deletions at a later time.