Convert Project Keys

Use the Project Key Conversion utility to change a project number or to combine (close out) project data into a single project.

Before you combine projects, it is important to consider if the projects have associated plans. See the Concepts section of the online help additional information.

When you combine project numbers, Deltek:

• Combines budgets and data in the project financials tables.
• Deletes billing terms and invoice detail (you cannot reprint old invoices).
• Updates the accounts receivable paid period to the most recent period.

In addition to combining data between two existing project numbers, you can use the Project Closeout Utility to set up a new project number in which to close out project numbers that are no longer in use. See the Project Closeout Utility for additional information.

Prerequisite: Back up your Deltek database.

To change or combine project numbers:

1. On the Navigation menu, click Utilities > Key Conversions > Projects.
2. Complete the fields on the Key Convert Projects form.
3. If you are combining existing projects, select the Combine existing Projects check box.
4. Select one of the following actions:

   Option	Description
   To save the conversion to run later	Click Save.
   To run the conversion now	Click Run.
   To schedule the conversion to run on a regular basis via the process server	Click Schedule and complete the information on the Schedule dialog box.