Contents of the Billing Comments Dialog Box

Field	Description
ACTION	This column displays the approval actions for which billing comments have been entered. Possible values for this field are Submitted, In Process, Approved, and Rejected. Deltek assigns the Submitted value for a comment entered at the time the invoice is submitted for approval. Deltek assigns the other values when you display the dialog box to enter an "in process" comment or when you enter a comment at the time you approve or reject an invoice for billing.
DATE	This column displays the date and time that the action occurred.
NAME	This column displays the name of the person who carried out the action.
COMMENT	If a comment was entered for the action, this column displays the first few words of the comment. To view the full text of a long comment, either select the row and read the comment in the COMMENT ENTRY field, or select the row and click in the COMMENT field to display the comment in the Comment dialog box.
COMMENT ENTRY	When you display the dialog box to enter a new comment, enter the text of the comment in this field.
Save and Cancel	These buttons display when you click to the right of the draft invoice and select Draft Invoice Comments from the drop-down. Click Save to save the "in process" comment. Click Cancel to discard any unsaved entries.
Approve and Cancel	These buttons display when you click to the right of the draft invoice and select Approve Invoice from the drop-down. Deltek opens the dialog box automatically so you can enter a comment related to the approval. Click Approve to save your comment and approve the invoice. Click Cancel to discard any unsaved entries and cancel the approval action.
Reject and Cancel	These buttons display when you click to the right of the draft invoice and select Reject Invoice from the drop-down.Deltek opens the dialog box automatically so you can enter a comment related to the rejection. Click Reject to save your comment and reject the invoice. Click Cancel to discard any unsaved entries and cancel the rejection action. If the invoice's project is the main project for a billing group, all projects within the billing group are rejected as well. If an invoice is rejected, anyone who has required security access can display the invoice in Deltek Interactive Billing and make changes to that invoice and submit it for approval again.