Use the fields and options on the
Consultant Accruals form to select
projects and
accounts, and specify accrual settings.
Contents
| Field | Description |
|---|
| Saved Options
|
As with other reports, you can load previously saved reporting selections in this field.
|
| Organize button
|
Click this button to display the Organize Options dialog box, on which you can save options and specify access by security role.
|
| Default button
|
Click this button to restore default settings.
|
| Select Specific
Projects
|
Enter a
project number in this field to choose a specific
project for which to accrue expenses or use the lookup to select a
project. If you do not choose a specific
project, the
All
Projects default is implemented.
If you use multiple companies, the list of available
projects is limited to those belonging to the active company.
|
| All
Accounts
|
Select this option to include all the
accounts from your Chart of
Accounts list. After you select this option, you can use
Account Range fields to specify a filter.
|
|
Account Selection
|
Select this option to choose a specific
account. After you click this option, enter the
account number in the corresponding field.
|
|
Account Wildcards
|
Use this option if you want to enter wildcard characters and then enter the characters in the corresponding unlabeled field.
Accounts included in the process will match your wildcard pattern.
|
|
Account Range Section
|
Use the check boxes in this section to select the
accounts that you want processed.
|
| Suppress Billing
|
Select this check box to suppress the billing for each transaction.
|
| Replace existing unposted
consultant accrual journal entry of same file name
|
Select this check box to replace unposted files prior to running
consultant accruals. The process cannot run if there is an existing unposted journal entry file with the same file name and this option has not been selected.
|
| Post
consultant accruals as they are generated
|
Select this check box if you want accruals posted as they are generated.
|
| Transaction Date
|
Specify the transaction date for the accrual journal entries. This field is only available if both of the following are true:
- Settings require that transaction dates fall within the current fiscal year or current fiscal period. The date that you specify must meet that requirement. Use the Accounting Company Settings form () to specify transaction date validation.
- Your implementation is not configured to support multiple currencies.
|
| Journal Entry File Name
|
You can modify the default name of a journal entry file in this field if
Post
consultant accruals as they are generated is not selected. The default file name is
ConAcc, followed by the current date. The file must always begin with
ConAcc as the first six characters.
If you use multiple companies, the active company is included in the Journal entry file name. The journal entry should belong to the active company.
|
| Field | Description |
|---|
| Currency Exchange Date Section
|
If you use multiple currencies, select the date to use for currency exchanges.
Options are:
- Today's Date
- Period End Date
- Specific Date
If Accounting Company Settings require that transaction dates fall within the current fiscal year or current fiscal period, you can select
Today's Date only if the current date meets that requirement. Similarly, if you select
Specific Date, the date that you enter must meet that requirement.
|
| Diary
|
This field displays only if you have set up a diary on the Diary AutoNumbering tab of
for the fiscal period or fiscal year in which you are entering transactions.
Use this field to select a diary code for the current transaction, or the group of transactions if you are processing a group of transactions, such as in an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.
The
Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.
The drop-down list contains all the diaries that you set up on the Diary AutoNumbering tab that have the same fiscal period or fiscal year in which you are entering transactions, or that have no fiscal period or year entered for them.
If you use multiple companies, the
Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes
IC - Intercompany Diary to capture intercompany transactions.
You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
|
