Payroll Setup

Before your firm uses the Payroll application, you must establish company-wide options, such as the frequency of payroll runs, and set up the withholding codes to associate with employee labor. You also establish security settings for payroll, based on security roles.

Payroll Withholding Setup

On the Payroll Withholding Setup form, you establish a company-wide set of withholdings. You then associate employees with withholding codes on the Payroll tab of the Employees hub in the desktop application. You can establish an unlimited number of withholdings in Payroll Withholding Setup. Your payroll payments, however, can only show detailed information for up to 16 withholdings (additional withholdings are grouped under the category Other). To have FICA, Federal, State, and local withholdings computed automatically, set the method for these withholdings to System in both Payroll Withholding Setup and from the Payroll tab of the Employees hub for each employee.

How Enabling Pay Rate Tables Affects Payroll Processing

You can override default pay rates using pay rate tables, if your firm selected the Enable pay rate tables option in Accounting System Settings. If your firm enables pay rate tables, you cannot modify hourly employees’ pay hours for a Regular payroll on the Employee Review tab of the Payroll Processing form. However, you can still edit hours for hourly employees in Adjustments payroll or edit hours for salaried employees in either Regular or Adjustments payroll. Hours are not associated with Bonus payroll.

Payroll Contribution Setup

In Payroll Contribution Setup, you establish a company-wide set of contribution codes. You then associate employees with contribution codes on the Payroll tab of the Employees hub. These payroll employer contributions can track expenses associated with an employee.

User-Defined Tax Locale Setup

Deltek comes with a set of standard state, federal, and local tax locales. Your firm may need a locale that is not in this standard list. To add a tax locale, use User-Defined Tax Locales Setup.

Multiple Companies

If your firm uses multiple companies, you establish a different set of payroll setup options and payroll withholding codes per company. To use payroll when the Multicompany application is installed, you must first activate the payroll application from Module activation. You must then enable the payroll application for each individual company that you want to have access to the module from the General Company Settings form.

If your firm has installed the Multicompany application, you still establish user-defined tax locales on an enterprise-wide basis. You cannot establish user-defined tax locales by company.

Related Topics:

  • Checklist: Setting Up Payroll
    To configure Payroll, you set up user access to the application and establish both company-wide and employee-specific settings.
  • General Payroll Setup
    In General Payroll Setup, you establish the basics such as the W-2 year and payroll frequency, and set defaults for FICA and Other Pay.
  • Payroll Withholding Setup
    In Payroll Withholding Setup you establish parameters for your company’s payroll withholdings, including 401(k) and 125/Cafeteria plans.
  • User-Defined Tax Locale Setup
    Deltek comes with a set of standard state, federal, and local tax locales. If your company needs to use a locale that is not in this standard list, you can create your own tax locale.
  • Payroll Contribution Setup
    You can set up and track any employer payroll contribution as part of payroll processing.
  • Employer Contribution Rate Table
    You can set up a Contribution Rate Table if your firm bases its employer matching percentage on the employee's withheld percentage.
  • Organization Setup and Payroll
    If your company uses the Organization Reporting feature, you can configure Deltek to post implicit postings by individual organization or to aggregate them to one default organization.
Parent Topic: Settings