General Tab of Payroll Setup Form

Use the General tab to enter general information about how your company uses the Payroll application, such as how often you process payroll, and the expense accounts to post to when payroll runs.

Contents

Field	Description
Current W-2 Year	The current W-2 year displays. The current W-2 year is associated with the transactions generated during payroll processing. Deltek uses this year to verify that your payroll processing falls within the current W-2 year. Deltek updates this field when you open a new W-2 quarter in Utilities. If your security role is configured with the security option to Allow payroll processing in prior W2 quarter, you can run an adjustment payroll in a W-2 quarter prior to the quarter displayed in this field.
Current W-2 Quarter	The current W-2 quarter displays. Deltek uses the current W-2 quarter to verify that your payroll processing falls within the current quarter. Deltek updates this field when you open a new W-2 quarter in Utilities. If your security role is configured with the security option to Allow payroll processing in prior W2 quarter, you can run an adjustment payroll in a W-2 quarter prior to the quarter displayed in this field.
Payroll Frequency	Enter the frequency for your company's payroll processing: Weekly — A new payroll period begins each week, on the same day of the week. There are 52 pay periods per year. Biweekly — A new payroll period begins every two weeks, on the same day of the week. There are 26 pay periods per year. Semi-monthly — Each month has two payroll periods, generally beginning on the first and the sixteenth. There are 24 pay periods per year. Monthly — The payroll period generally runs from the first day of the month to the last day of the month. There are 12 pay periods per year. Payroll uses the frequency entered here to calculate the amount of federal and state tax to withhold from employees’ pay, as well as the overtime and secondary overtime pay rates for salaried employees.
Bank Code	Enter the bank code to credit if you are posting net payroll directly to bank, or if you want to associate a bank code with a Salaries Payable account. You must enter a bank code if the Post net payroll directly to bank option is selected. If no bank code is specified, Deltek does not store detail for the payroll payments. Deltek records one payment for the total payroll in Bank Statement Reconciliation.
Post net payroll directly to bank	Select this option to post the credit amount for net payroll to the account associated with the specified bank code. If Deltek is configured for organizations, Deltek also associates payroll amounts with the organization specified for the bank code in Bank Codes configuration. If you do not select this option, Deltek posts the credit for net payroll to the asset account or payroll liability account defined in the Salaries Payable Account field. If you select this option and your firm enabled cash-basis reporting in Accounting Configuration, Deltek makes cash-basis postings to your General Ledger. You must specify a bank code in the Bank Code field if you select this option.
Salaries Payable Account	If you are not posting net payroll directly to a bank, enter the account that you want Deltek to credit when you process payroll. Deltek credits the account entered here for the amount of the net payroll (gross payroll minus withholdings). For example, enter account 231.00, the default Salaries Payable account set up in the Standard Chart of Accounts, or enter a cash account. If you enter the number of your main checking account in the Salaries Payable Account field, Deltek lists the net payroll as a disbursement on the Cash Journal. Deltek does not recommend this method. This option is disabled if you select Post net payroll directly to bank.
Bonus Cost	Enter the account that is debited during payroll processing for your bonus payroll expenses. For example, enter account 703.00 - the Job Cost Variance account in the Standard Chart of Accounts. If you enter an indirect expense account, such as account 703.00, the following fields are required: Project — Enter the project name or number of the project charged for your company’s bonus cost expenses, or click and select a project on the lookup. Phase — If phases exist, enter or select the appropriate phase. Task — If tasks exist, enter or select the appropriate task.
Direct deposit for bonus/adjustments	Select this option to use Direct Deposit processing to direct deposit payroll bonuses and adjustments to the appropriate employee accounts.
Allow changes to payroll history	Select this option to allow changes to payroll history. If you select this option, Deltek displays the Employee Payroll History form (Utilities > History Loading > Payroll). On this form you can enter year-to-date withheld amounts and wages for each employee, prior to the date you will begin tracking this information in Deltek. Deltek recommends that after you enter the history data required to bring your records up-to-date in Deltek, and before you begin using Payroll, you clear this option, to hide the Employee History Loading form and prevent the accidental alteration of data.
Enable date ranges for regular hours and overtime hours	Select this option to process payroll by including hours from all posted time transactions that fall within a range specified on the General tab of the Payroll Processing form, rather than including all time transactions posted at the time of the payroll run.
Allow Project's tax locale to be overridden on timesheet	Select this option to allow the project locale entered on an employee's timesheet to override the locale established on the Payroll tab of the Employees hub, for employees whose Locale Method is set to Follow project locale in the Employees hub.