Intercompany Billing Vendors

When you use detailed subledgers with Intercompany Billing, you must set up a special vendor record to represent each company.

Deltek uses this vendor when accounts payable vouchers are created between companies in Accounting > Intercompany Billing in the desktop application. The company that runs Intercompany Billing creates and posts the invoices due from other companies and the accounts payable vouchers for other companies simultaneously.

When you create a special vendor in the Firms hub, you can use a descriptive vendor name or a name beginning with zzz, for easier identification in lookup lists. You can create these vendor records from any company when you log into Deltek.

You must complete the following information in the Firms hub for the special Intercompany Billing vendors:

• Select the Available to Accounting users check box on the Overview tab for the company that receives an intercompany voucher, because vendors represent other companies.
• Select Dormant in the Status field on the Summary pane.
• Specify payment terms in the Payment Terms field on the Vendor tab.

  If you are using the same vendor for multiple companies, you must set up payments terms for the vendor in each company in Deltek. To do this, log into each company separately in Deltek, and enter the appropriate payment terms on the Vendor tab of the Firms hub form.

  Possible payment terms are:

  • Next — Select this option to pay intercompany vouchers in the next Accounts Payable Payment Processing run.
  • Hold — Select this option to put payment for intercompany vouchers on hold until you manually change the payment terms for the voucher in Vendor Review or Accounts Payable Payment Processing.
  • Pay When Paid (PWP) — This option is not useful for intercompany vouchers because there is no client payment that will ever release the voucher.
  • Numeric Value — Enter a number of days. Intercompany vouchers will be paid in the first Accounts Payable Payment Processing run that occurs after the specified number of days have elapsed from the date that the invoice was generated.

You associate Intercompany Billing vendors with each of your companies on the Subledger Venders tab in Settings > Advanced Accounting > Intercompany Billing.