Expense Lines Grid of the Approval Center Form

Use the Expense Lines grid on the Approval Center form to access and perform approval workflow tasks for expense lines.

Contents

Field	Description
Selection Check Box	Selects the row before applying actions from the Actions menu.
Approval Action	This column displays the Action Required drop-down list for the record type. Click the Action Required field to display the approval workflow options available. Approve: Select this option to approve the item. On the Approve dialog box, enter a comment as needed, and click OK. The approval process continues to the next step based on the configured approval workflow for the record. This option is available based on the state of the workflow. Reject: Select this option to reject the item. On the Reject dialog box, enter a required comment and click OK. Based on the configured approval workflow for the record, the record could be sent back to the employee who submitted it. The Reject action does not display if: You make changes to a record while the workflow state is In Review. If the Reject Action field is set to None on the Workflow tab in Settings > Workflow > Approval Workflows in the desktop application for an approval workflow . You do not have the appropriate approvals workflow access rights, based on approvals workflow configuration Reassign: Select this option to open the Change Assignment dialog box and assign an additional employee to the current approval step for the record or move the approval assignment from one approver to another employee. This option is available if the Allow Approvers to Reassign option is selected on the General tab of Settings > Workflow > Approval Workflows in the desktop application. The option is also available if you are the approval administrator for the record's approval workflow. Reopen: Select this option to push an approved record back to the last step of the approvals workflow. This option displays while you are viewing an approved record. This option is available if the Allow Employees to Reopen Closed Approval check box is selected on the General tab of Settings > Workflow > Approval Workflows in the desktop application.
My Action Required	This column displays the recommended action for the record based on the approval workflow.
Workflow State	This column displays the state of the record based on the approvals workflow. Possible states are: Start In Progress In Approval In Review Waiting Completed Cancelled
Step	This column displays the step number of the record based on the workflow configuration.
Employee Name	This column displays the name of the employee for the associated record.
Project Name	This column displays the name of the project that the expense line is associated with.
Phase Name	This column displays the name of the phase that the expense line is associated with.
Task Name	This column displays the name of the task that the expense line is associated with.
Date	This column displays the date when the expense line was created.
Category	This column displays the category name of the expense group that is associated with the expense line.
Description	This column displays the description for the expense line.
Detail	This column displays additional information on the expense line such as the expense date, description and the business reason for the expense.
Currency Code	This column displays the currency code that is associated with a currency. The expense item was paid using the currency that is identified in this column.
Amount	This column displays the monetary amount of the expense item.
Billable	This column displays a check box. A check mark in the check box indicates the expense item is billable to the client.
Receipt	This column displays a <paper clip icon> if there is a receipt or document associated with the expense line.
Company Name	This column displays the company associated with the request.
Employee	This column displays the employee number of the employee who is associated with the request.
Expense Report Group	This column displays the Expense group that the employee for the line item can access. If you have multiple companies, the groups that display depend on the selected company.
Phase	This column displays the phase number of the project that the employee expense is associated with
Project	This column displays the project number the employee expense is associated with.
	Display the Approval Progress dialog box for the selected row. This option displays at the right end of the row when you select it or hover you mouse cursor over a row.