Corporate Budgeting Options

Use the General Ledger Budgeting tool to enter and track corporate budget data. Use corporate budgets to monitor the revenue and expense accounts in your general ledger.

Enter corporate budgets on an enterprise-wide basis and, if you are using the Organization Reporting application, associate each budget with a specific organization or profit center. Develop budgets at the beginning of each fiscal year for all of your Income Statement accounts. Review and revise your budgets as needed during the year.

Use the General Ledger Budgeting worksheet to complete any of the following actions:

• Create new budgets from scratch or create new budgets by copying and modifying existing budgets.
• Import accounts from the Income Statement, Balance Sheet, or another budget.
• Copy amounts and/or import amounts from the Income Statement, Balance Sheet, or another budget.
• Enter a reference budget amount. This allows you to adjust the annual amount while maintaining a record of the original annual amount.
• For accounts that have no variation in activity by period, distribute an annual budget amount evenly over a number of periods. For example, if you enter an annual amount of $12,000 for account 810.00, Rent Income, and you have specified 12 periods, Deltek distributes $1,000 to each period.
• For accounts whose activity varies by period, distribute an annual budget amount on a period-by-period basis. For example, your enterprise may experience higher vacation expenses during the summer months. Therefore, you may choose to budget account 712.00, Vacation, on a period-by-period basis, with a higher budget for the summer months.
• Compound the annual budget. Distribute an annual amount incrementally (by percentage or amount) over each successive period specified. For example, if you enter an annual amount of $12,000 for account 773.00, Depreciation - Automobiles, and specify a compound rate of 10% over 12 periods, Deltek calculates a base amount of $561 for the first period. Then it calculates the second period amount by increasing the amount in the first period by 10% ($561 + $56 = $617). Each successive period amount is increased in the same way. This allows you to more accurately budget accounts, such as depreciation accounts, that accrue at regular intervals each period.
• Adjust the annual budget. You can adjust the period amounts by a set amount or percentage for each period. For example, you may experience an increase in rental income halfway through the year. For account 810.00, Rent Income, you can enter a $100 adjustment amount for periods 7 through 12. The amounts in each of the periods 7 through 12 increase by $100.
• Consolidate multiple budgets. You can merge budget data from several budgets into a single budget. You may find this useful if you want to track budget data by organization, while still maintaining separate budgets for individual departments within each organization.
• Print budgets.
• Delete budgets.