| Field | Description |
|---|
| Location
|
The
Location field only displays if the Expense Report Type and Expense Type track multiple locations. Select the location from the drop-down list to which you are applying this portion of your car rental. When you select a location,
Start Date,
End Date and
Comments (if you added any for the location) default.
|
| Expense Date
|
To select a date, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."
This field is required regardless of the Expense Type selected.
|
| Start Date
|
To select a start date for this car rental expense, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."
This field is required regardless of the expense type selected.
This field is non-editable if the expense is an outstanding expense (if it came from a credit card feed) and the
Start Date is filled out.
|
| End Date
|
To select an end date for this car rental expense, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."
This field is required regardless of the expense type selected.
This field is non-editable if the expense is an outstanding expense and the
End Date is filled out.
|
| Late Return
|
Select this check box if the car was returned late and you were charged an extra day for the rental. If you select this check box, an extra day is added to the calculation of the ceiling amount on the next page.
|
| Number of Days
|
The system calculates this field by subtracting the
Start Date from the
End Date. The system uses this value to determine the "not to exceed" ceiling amount.
If the
Start Date and the
End Date are the same date, the Number of Days field is "1." This field is non-editable if the expense is an outstanding expense.
|
| Provider
|
Use the drop-down box to select the provider used for this car rental expense. This field is required, if displayed. It is available only if the expense type has been configured to require it.
|
| User Defined #1
|
The function and purpose of this field is determined by your system administrator. Typically, this field either displays as a drop-down menu, where you must select a pre-determined value, or it is an edit field, where you can directly enter the requested information. If validation attributes have been assigned to this field, you may possibly receive warning or error messages.
|
| User Defined #2
|
The function and purpose of this field is determined by your system administrator. Typically, this field either displays as a drop-down menu, where you must select a pre-determined value, or it is an edit field, where you can directly enter the requested information. If validation attributes have been assigned to this field, you may possibly receive warning or error messages.
|
| User Defined #3
|
The function and purpose of this field is determined by your system administrator. Typically, this field either displays as a drop-down menu, where you must select a pre-determined value, or it is an edit field, where you can directly enter the requested information. If validation attributes have been assigned to this field, you may possibly receive warning or error messages.
|
| Agreement Number
|
Enter the agreement number that was used for this car rental expense. This field is required, if displayed. It is available only if the expense type has been configured to require it.
This field is non-editable if the expense is an outstanding expense and the Agreement Number is already filled out.
|
| Short Description
|
This field defaults a description of the expense type. It is used in the
Description field of the AP Voucher and the information displayed in the field is determined by the configuration of the expense type. This field is non-editable and displays regardless of the expense type selected.
|
| Comments
|
Use this optional field to enter any comments regarding this expense. This field is non-editable if the expense is an outstanding expense and the Comments have already been entered.
|
| Back
|
This button only displays in the Add mode. Click
Back to return to the previous tab.
|
| Continue
|
After completing fields on this tab, click
Continue to advance to the next tab. This button does not display in the View mode.
|
| Close
|
This button only displays in the View mode. Click
Close to exit and return to the Claimed Expense(s) screen.
|
| Reset
|
This button only displays in the Edit mode. Click
Reset to clear any modifications you have made and return to the original data.
|
| Cancel
|
Click
Cancel to exit and return to the Claimed Expense(s) screen. This button does not display in the View mode.
|
