Use the Location(s) tab of the Background section to enter the locations where the expenses will be incurred for this expense authorization.
Note: This tab only displays if the authorization type is configured to track multiple locations.
Screen Fields
| Field | Description |
|---|
| New Location
|
Click
New Location to add a new location on the New Location screen.
|
| Edit
|
Click
Edit Location to edit an existing location on the Edit Location screen.
|
| Delete Location
|
To delete a location from the table, select the check box next to the row you want to remove, and click
Delete Location. This button is disabled if a location has been used for a planned expense on this expense authorization.
|
| View Rates
|
Click
View Rates to view per diem rates for the selected location.
Note: This button only displays for per diem locations and after you have selected at least one location.
|
| Seq
|
This field displays the order in which each location was added to the grid.
|
| Location
|
From the
Location drop-down list, select the location you want to use for this expense. The location comes from the per diem fields if the expense report does not have multiple locations.
If your system administrator has configured default locations for per diem expenses, the default location displays in the
Location field. You can override the default by selecting a different location.
When you select a location, the start and end dates, per diem location information, and ceiling amount for the expense are set accordingly.
If the location does not already exist, click
New Location, or click
Edit Location to modify an existing location.
|
| Start Date
|
Click
 to select the starting date for this location. The Select a Date dialog displays the current and next month. The date you select automatically populates the
Start Date field.
By default, the date in this field is derived from the
From field within the Purpose tab. If you change the
From date within the Purpose tab of an existing expense authorization, the system will prompt you to update the date in this field.
If there are multiple locations, the system automatically updates the
Start Date of the first location and will prompt you to enter end dates and start dates for the remaining locations.
|
| End Date
|
Click
to select the ending date for this location. The Select a Date dialog displays the current and next month. The date you select automatically populates the
End Date field.
By default, the date in this field is derived from the
To field within the Purpose tab. If you change the
To date within the Purpose tab of an existing expense authorization, the system will prompt you to update the date in this field.
If there are multiple locations, the system automatically updates the
End Date of the last location and will prompt you to enter end dates and start dates for the remaining locations.
|
| Comments
|
This field displays any comments regarding this expense estimate. If no comments have been entered, this field is blank.
|
| Cancel
|
This button only displays in the Create mode. Click
Cancel to exit Create mode and return to the Expense Authorization Welcome screen.
|
| Back
|
This button only displays in the Create mode. Click
Back to return to the Purpose tab.
|
| Continue
|
This button only displays in the Create mode. After completing fields on the Location(s) tab, click
Continue to advance to the Default Charge(s) tab.
|
| Reset
|
This button only displays in the Edit mode. Click
Reset to clear any modifications you have made without saving them.
|
| Update
|
This button only displays in the Edit mode. Click
Update to save the changes you have made.
|
