Costpoint Help

Accounts Tab

Use this tab to view the account types and other information established for the sales group abbreviation on the service request line.

This tab also displays the options selected for the sales group abbreviation. The options determine the project and organization to be used during service request posting. You can define sales group abbreviations on the Manage Sales Group Abbreviations screen.

Contents

Field Description
Sales Group Abbrev Enter, or click to select, a valid sales group abbreviation. The sales group abbreviation selected is the default value on each service request line item.
Inv Abbrev Enter, or click to select, a valid inventory abbreviation. The inventory abbreviation selected is the default value on each service request line item. Inventory abbreviation information is originally established on the Manage Inventory Projects screen.
Revenue Recognition

From the drop-down list, select one of the following revenue recognition methods:

  • Prepay

  • Shipment/Sales

  • Unbilled A/R

This revenue recognition method displays on the Details tab of the Manage Invoices screen. The revenue method and the line type together determine the journal entries made to the general ledger when the service request journal is posted. The service request journal entries are listed as follows:

Invoice Only line type Debit Credit
Prepay Deferred Revenue Sales
Cost of Sales Clearing
Shipment/Sales Revenue Accounts Receivable Sales
Cost of Sales Clearing
Unbilled A/R Accounts Receivable Unbilled A/R
Cost of Sales Clearing
Recurring line type Debit Credit
Prepay Deferred Revenue Sales
Cost of Sales Clearing
Shipment/Sales Revenue Accounts Receivable Sales
Cost of Sales Clearing
Unbilled A/R Accounts Receivable Unbilled A/R
Cost of Sales Clearing
Miscellaneous line type Debit Credit
Prepay Deferred Revenue Sales
Shipment/Sales Revenue Accounts Receivable Sales
Unbilled A/R Accounts Receivable Unbilled A/R
Inventory line type Debit Credit
Prepay * Deferred Revenue Sales
Shipment/Sales Revenue * Accounts Receivable Sales
Unbilled A/R * Accounts Receivable Unbilled A/R

* The inventory journal posts the cost-of-sales entry, debiting Cost of Sales and crediting Inventory.

Dropshipment line type Debit Credit
Prepay Deferred Revenue Sales
Cost of Sales Clearing
Shipment/Sales Revenue Accounts Receivable Sales
Cost of Sales Clearing
Unbilled A/R Accounts Receivable Unbilled A/R
Cost of Sales Clearing
In Transit line type Debit Credit
Prepay Deferred Revenue Sales
Cost of Sales Clearing
Shipment/Sales Revenue Accounts Receivable Sales
Cost of Sales Clearing
Unbilled A/R Accounts Receivable Unbilled A/R
Cost of Sales Clearing

Where applicable, the sales order journal includes an additional entry to credit the sales tax liability account for the sales tax amount recorded on the invoice. The appropriate accounts receivable account includes the debit side of the sales tax entry.

In general, the clearing account charged by the sales order journal is offset by the accounts payable journal posting when the expense for purchased items is recognized.
Prime Contract No. Enter, or click to select, the prime contract number or the number on the signed contract with the customer for the project to charge, if any.
Priority Rating Enter, or click to select, the Defense Priorities and Allocation System (DPAS) rating for the project to charge, if any, for the project on the Government Contract subtask of the Manage Project User Flow screen.
ACRN This field displays the Accounting Classification Reference Number (ACRN) billing information.

Accounts Receivable

Field Description
Project

This field displays the project ID assigned to the sales order, based on the account type.

The Use Project Revenue Setup Rules checkbox determines the project that will display.

  • If the Use Project Revenue Setup Rules checkbox is selected, the Project column displays as follows:

  • For Sales Account and Deferred Revenue Account transaction types, the Project column displays the project to charge as determined by the project revenue setup rules.

  • For the Unbilled A/R Account transaction types, the Project column displays the project to charge as determined by the project revenue setup rules and project billing info.

  • If the Use Project Revenue Setup Rules checkbox is cleared, the Project column displays the project ID associated with the sales group abbreviation.
Project Name This field displays the name or description associated with the project ID.
Org

This field displays the organization ID assigned to the account type.

If the Sales Group Abbreviation entered has the Use Project Owning Org checkbox selected in the Accounts Receivable Account and Liquidation Account rows, the Organization column displays accordingly.

For Accounts Receivable Account transaction types, the default Organization that loads is equal to the project’s owning organization where the project matches the project ID associated with the sales group abbreviation. If you manually modify the accounts receivable project, the default A/R Organization that loads is equal to the owning organization of the new project.
Org Name This field displays the name or description associated with the organization ID.
Org Abbrev This field displays the organization abbreviation.
Account This field displays the account assigned to the account type.
Account Name This field displays the name or description associated with the account.

Parent Topic:

Tabs of the Manage Service Requests Screen