Contents of the Manage Company Vehicles Screen
Use the fields and options to configure the Manage Company Vehicles Screen.
Identification
Use the fields in this block to uniquely identify a vehicle.
| Field | Description |
|---|---|
| Vehicle ID | Enter an ID to uniquely identify this vehicle. This is a required field. |
| Serial Number | Enter the serial number of this vehicle. This is a required field. |
| Make | Enter the make of this vehicle. This is a required field. |
| Model | Enter the model of this vehicle. This is a required field. |
| Year | Enter the four-digit year of the vehicle in this required field. |
| Date Purchased | Enter the date this vehicle was purchased by your company. The format for dates is MM/DD/YYYY. This is a required field. |
| Date Sold/Disposed | Enter the date on which this vehicle was disposed of or sold. The format for dates is MM/DD/YYYY. This is an optional field. If you enter a date for selling or disposing of the vehicle, a warning displays if the vehicle is assigned to an employee. |
| Registration State/Province | Enter, or use  to select, the two-character state code for the state/province in which this vehicle is registered. This is a required field. |
| Registration County | Enter the county in which this vehicle is registered. This is a required field. |
| License Number | Enter the license number of this vehicle, including dashes. This is a required field. |
| License Expiration Date | Enter the date on which this vehicle's license expires. The system format for dates is MM/DD/YYYY. This is a required field. |
Vehicle Status
Use these columns to enter additional status information, such as data about the maintenance and location of the vehicle.
| Field | Description |
|---|---|
| Location | Click  and enter the location of this vehicle. This location is user-defined and is not validated against any tables in Costpoint. This is a required field. |
| Status | Enter the status of this vehicle. Some examples include Active, Out - Transmission Repair and Out for Body Work. This optional field is user-defined and is not validated against any table in Costpoint. |
| Status Date | Enter the date relating to the Status information for this line. The format for dates is MM/DD/YYYY. This is an optional field, unless you made an entry in the Status field. |
| Inspection Expiration Date | Enter the date on which this vehicle's inspection will expire, if applicable. The format for dates is MM/DD/YYYY. This is an optional field. |
| Emission Expiration Date | Enter the date on which this vehicle's emissions inspection expire, if applicable. The format for dates is MM/DD/YYYY. This is an optional field. |
| Notes | Enter any additional notes about this vehicle, if desired. |