Costpoint Online Help

Contents of the View Journal Entries Screen

Use the fields and options to configure the View Journal Entries screen.

Journal Entry Inquiry

Field Description
Fiscal Year

Enter, or click to select, the entry fiscal year of the journal entries you want to view.

Periods

Field Description
(Option)

Use this drop-down list to select the range of accounting periods to include. Valid options are:

  • All: Select this option to include all periods. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one period and then enter the period in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start field and enter the ending period of the range in the End field.
  • From Beginning: Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of periods that begins with the period that you enter in the Start field and ends with the last of all the available periods. The End field is disabled for this option.
Period (Start/End)

Enter, or click to select, the starting and/or ending period for the range of records to be displayed. Depending on your selection in Option, one or both of these fields may be inactive.

Start/End Ending Date

This field displays the end date for the selected period.

Field Description
Journal Type

Select a journal type to view. The options are:

  • All
  • Adjusting
  • Recurring
  • Reversal Adjusting
  • Reversal Recurring
  • Project Transfer
  • Multi-Job Allocations
  • Balance Sheet Revaluation
  • Intracompany Work Assignment
    Note: This entry type is available only if you are licensed for Subcontractor Management.
Include Unposted

Select this checkbox to display unposted journal entries.

JE Header Table Window

Field Description
Unpost

This checkbox is selected if the journal entry is not yet posted.

JE Number

This field displays the identification number for the journal entry.

JE Description

This field displays the journal entry description

Reversal Flag

This checkbox is selected if the journal entry is a reversal entry.

Journal Code

This field displays the journal entry code. It is an abbreviation of the journal entry type.

  • AJE: Adjusting journal entries
  • REV: Reversal adjusting journal entries
  • IWA: Intracompany work assignment entries
  • BSR: Balance sheet revaluation entries
  • STL: Settlement journal entries
Fiscal Year, Period, and Subperiod

These fields display the fiscal year, period, and subperiod in which the journal entry was entered.

Post Sequence Number

If the Unpost checkbox is cleared, this column display the posting sequence number for the journal entry.

Entered by ID

This field displays the ID of the user who entered the journal entry.

Entered Date

This displays the date when the journal entry was entered.

Last Modified By

This field displays the ID of the user who last modified the record.

Approved Flag

This field indicates if the journal entry has been approved. It displays Y or N.

Approval Date

This field displays the date when the journal entry was approved.

Approval User ID

This field displays the ID of the user who approved the journal entry.

Trans Currency

This field displays the transaction currency.

Debit

This field displays the debit amount in functional currency.

Credit

This field displays the credit amount in functional currency

Trans Debit

This field displays the debit amount in transaction currency.

Trans Credit

This field displays the credit amount in transaction currency

Hours

This field displays employee or subcontractor labor hours.

Subtasks

Subtask Description
Exchange Rates Click this link to access the Exchange Rates subtask.
Posting Details Click this link to open the Posting Details subtask.