New Business Budgets

Column Headings

Description

Create Budget

At the WBS level you wish to create the budget, select this check box then use the subtasks link to enter budget details, such as Revenue Setup, Hours for resources, Amounts and Staff Escalation.

Modify Budget

Select this check box to modify the working version of new business budget.

Commit Budget

Select this check box to commit the Working version of the new business budget.

New Business Budget ID

This is a required field. Enter the New Business Budget ID or click to query or sort your search.

Description

This column displays the detailed description of the new business budget.

Version

This column displays the version of the new business budget.

Version Code

Enter, or click , to select a code you want to assign to the current version. The Lookup displays version codes entered on the Manage Budget Version Codes screen.

If the budget is imported from Excel, the version code defaults to N/A.

Final Version

Select this check box to mark the version as final. For each budgeted level, you must mark one version with a Status of Complete as final. If no version is marked as final, an error message displays and the record cannot be saved.

Versions marked as final are included in reports. (Those with a Work Type of Proposal that are marked as final are not included in project budgets and some organization budget reports)

They are also integrated with an organization budget if your company uses the integrated method to calculate Org revenue.

The integrated method is in effect when Org Budget Revenue Calculation in Configuration Settings is not selected as Org Revenue Calculation. Contact your System Administrator for questions regarding this setting, which is configured during initial system setup and should not be changed.

Work Type

This column displays the work type of the new business budgets. For new records, use the drop-down menu and select from the following work types:

• Add On

• New Work

• New Business

Status

This column displays the status of the budget such as Working or Completed.

Level

This displays the work breakdown structure level of the current row.

Active

This check box is checked by default. When unchecked, it becomes inactive and the system automatically removes the New Business Budget from CER tables and any integration with Org Budget/Outlooks or Budget by Resource screens.

If you set the New Business Budget ID to inactive, the Create Budget, Modify Budget and Commit Budget check boxes will be disabled. You also cannot edit an inactive New Business Budget.

The changes you made to the Active flag, will cascade down to the lower level budgets.

• If one version of the budget is inactive, all versions of the budget and the lower level budgets become inactive too.

• If the parent budget is inactive, a child cannot be active. the New Business Budget ID may not be set to active when the parent budget is not active

• If the top level WBS is made ‘inactive’, all levels are also made inactive.

• If a second level WBS is made ‘inactive’, then lower levels are also made inactive and so on.

Shared

Select this check box to share the budget.

Source Budget Type

Choose the source that you want to use for the budget, or choose Blank to create the budget from scratch. If you create it from scratch, there are no other required fields to complete in the New Business Budget Status table, and you can begin entering budget details by selecting any of the subtasks

To create the budget from an existing source, choose one of the following options:

• Project Budget: Select this option to create it from a project budget.

• Project EAC: Select this option to create it from a project EAC.

• New Business: Select this option to create it from another new business budget.

Opportunity ID

This column is integrated with Manage Opportunities in Costpoint CRM & Contracts and allows you to establish a direct link between the new business budget and an active opportunity, if Use Planning is selected on the opportunity record.

If the budget is not yet linked to an opportunity, this field displays a value of None.

You can only link to an opportunity at the top level of the budget, and the Opportunity ID saved at that level is automatically applied to the lower levels.

Click  to display the opportunities that are available for linking. Choose the opportunity to which you want to link and click Select.

After you save the record, the Opportunity ID is applied to all existing levels and displays as hyperlink, which opens the opportunity record in Manage Opportunities. The record is read-only or editable depending on user rights.

After the link is established, note the following:

• The ID can only be changed if no completed budgets exist.

• You receive a system message if the status of the opportunity changes from active to inactive.

Opportunity Description

This field displays the description of the Opportunity ID associated with the budget.

Source Budget ID

If you are creating the budget from another source, enter the ID for the source budget or click to look it up and select it.

Budget IDs that were migrated from the older Proposal Budgeting module are available to you here, when you select New Business as the source budget.

Source Version No

This column displays the source version number.

Source Work Type

This column displays the source work type of the selected source budget.

Owner

This column displays the owner of the new business budget.

Start Date

This column displays the start date of the budget if starting the budget from scratch, or edit if copying from a Source Budget.

End Date

This column displays the end date of the budget if starting the budget from scratch, or edit if copying from a Source Budget.

Periods

This column automatically displays the periods of the budget.

Weeks

This column automatically displays the weeks of the budget.

Probability

This column displays the probability of the budget which you can add or edit.

Escalation

This column displays the escalation details of the project budget which you can add or edit.

Org ID

This column displays the Org ID of the budget. Choose from the drop-down menu of Orgs.

Account Group

This column displays the account group of the budget. Choose from the drop-down menu of Project Account Groups.

Burden Template

The Burden Template column is only enabled for budgets that have a status of Working.

Click to select the Burden Template that you want to use to calculate burden for this Budget/EAC. Burden templates are created and managed from Planning » New Business Budgeting » Controls and Utilities » Manage Burden Templates.

Currently, the Burden Template is set to DEFAULT which means it is using the Current FY Pool Configuration.

Note

This column displays any note or comment about the project budget.

Modified By

This column displays the name of the user who modified the budget.

Modified Date

This column displays the date when the budget was last updated.

Created Date

This column displays the date when the budget was created.