The eProcurement menu in Costpoint Product Interfaces contains seven applications that you can use to export data from Costpoint into delimited text files that can be uploaded into Deltek's eProcurement system, where the data can be used to generate purchase orders and record receiving activity.
When you run an eProcurement application, it searches the appropriate Costpoint tables based on the options entered on the screen. Columns from selected table rows are extracted into one or more delimited text files (that is, "export files"), depending on the settings in the application. These files are stored in a specified network location.
Each export file is processed and uploaded into Deltek's eProcurement based on your eProcurement Customer ID, which is provided in the user license during implementation. Each export file contains an export log table with your user information to ensure that the proper data is updated in the eProcurement system.
This process does not generate any reports and can be executed by only one user at a time. You can set up this process to run using the applications in Costpoint Process Management in Administration.
Use this application to export bill-to and ship-to address information from Costpoint into two delimited text files that can be uploaded into the eProcurement system, where it can use the address data to generate purchase orders.
Use this application to export purchase order receipt data from Costpoint into a fixed- length ASCII text file that can be uploaded into the eProcurement system, where it can use the PO receipt data to create PO receipts and update purchase order status.
Use this application to download and export project, account, and organization data from Costpoint into delimited text files that can be uploaded into the eProcurement system, where it can use the data to generate purchase orders.
Use this application to export vendors, vendor address, and contact data from Costpoint into two delimited text files that can be uploaded into the eProcurement system, where it can use the vendor data to generate purchase orders.
Use this application to export inventory abbreviation data from Costpoint into a delimited text file that can be uploaded into the eProcurement system, where it can use the inventory abbreviation data to generate purchase orders for inventory parts.
Use this application to export item and line charge type data from Costpoint into a delimited text file that can be uploaded into the eProcurement system. The item and line charge type data can then be used by the eProcurement system to categorize purchases so that purchase orders can be loaded back into Costpoint.
Use this application to export requisition header and default header, line, line account and line notes data from Costpoint into a fixed-format file that can be uploaded into the eProcurement system. The requisition data can be used by the eProcurement system to process requisitions so that purchase orders can be loaded back into Costpoint.