to enter a new line in the table window.Use this subtask to enter and assign new serial and lot numbers to inventory parts that require serial and/or lot tracking. If the serial number only is required, the Lot Number column does not display. If just the lot number is required, the Serial Number column does not display.
Use this subtask when the item being received must be serial and/or lot tracked as established on the Manage Parts and Manage Part Project Data screens. You can also have serial and lot information automatically assigned to inventory parts in the Auto-Assign group box on the Configure Serial/Lot Settings screen in Administration.
This field displays the PO ID against which this item is received.
This field displays the release number of this purchase order.
This field displays the PO line number.
This field displays the description from the purchase order.
This field displays the warehouse receiving this inventory part.
This field displays the inventory abbreviation to which this part is charged.
These fields display the item ID and revision from the purchase order.
Click to enter a new line in the table window.
Enter, or click 
to select, the serial number to assign to this inventory part. If auto-assign is enabled, the system loads a serial number.
Enter, or click to select, the lot number to assign to this inventory part. If auto-assign is on, the system loads a lot number.
The receipt quantity in the inventory unit of measure from the main screen displays here and cannot be modified. If serial tracking is required, this field displays 1 per serial number.
This field displays the system-calculated undispositioned quantity.
Enter the quantity accepted here if there is no separate QC inspection performed on this part.
Enter the quantity rejected here if there is no separate QC inspection performed on this part.
This field displays the Bill of Materials (BOM) configuration ID used to build the serial/lot.
This field displays the bill of material "as-of" date used when building this serial/lot. Or you can enter, or click 
to select, an effectivity date.
This field displays a valid routing number for the item used when building this serial/lot. Or you can enter, or click 
to select, a valid routing number.
These columns display if you defined field labels on the Manage Serial/Lot User-Defined Labels screen.
Enter, or click to select, the ID of the part's manufacturer.
This field displays the manufacturer name once the Manufacturer is selected.
Enter, or click to select, the manufacturer part for this item.
Enter, or click to select, the manufacturer revision for the manufacturer part, up to three alphanumeric characters.
These fields displays the vendor from the purchase order.
Enter, or click to select, the vendor part for this item.
Enter the vendor revision for the vendor part, up to three alphanumeric characters.
Enter the manufacturer/vendor serial number for this part.
Enter the manufacturer/vendor lot number for this part.
Select this check box if maintenance has been purchased for this item.
Enter, or click to select, the sales order number for the maintenance provided to the customer.
Enter, or click to select, the sales order release for the maintenance provided to the customer.
Enter, or click to select, the sales order line for the maintenance provided to the customer.
Enter the sales order tag number for this serialized item.
Enter, or click to select, the type of vendor warranty code provided by the vendor, or enter
Enter, or click to select, the date on which the vendor's warranty began for this serial/lot.
Enter, or click to select, the date on which the vendor's warranty expires for this part.
Enter, or click to select, the type of warranty code provided to the customer.
Enter, or click to select, the date on which the customer's warranty began for this serial/lot.
Enter, or click to select, the date on which the customer's warranty expires for this serial/lot.
Enter free-form notes regarding this serial/lot line.
Enter, or click the Generate UID button (if available) to generate, a unique item identifier (UID). Hyphens (-) and slash (/) characters are permitted, but spaces and other punctuation are not.
UIDs are globally unique alphanumeric codes that allow the U.S. Department of Defense to track individual items. Costpoint checks for duplicate UIDs and provides either an explanatory warning or an error, depending upon specific conditions, if the UID already exists in Costpoint.
Costpoint can generate certain types of UIDs. Refer to the Generate UID button description for details.
Enter, or click to select, the code that represents the method used to create the UID code. This field defaults from the UID block of the Configure Serial/Lot Settings screen. Costpoint generates UIDs for UID1 and UID2 types only. The UID types defined in Costpoint are:
ESN — Electronic Serial Number (Telecommunications Industry Association)
GIAI — EAN.UCC Global Individual Asset Identifier
GRAI — EAN.UCC Global Returnable Asset Identifier
OTHER — For UIDs without an assigned UID type
UID1 — Unique Identification Construct 1, Serialization within the Enterprise. If the Unique Across Parts serial tracking option is selected on the Configure Serial/Lot Settings screen and you want Costpoint to generate UIDs, select this option. Because serial numbers are unique for all parts, the UID does not include the part number. The generated UID consists of the issuing agency, followed by the enterprise identifier and serial number.
UID2 — Unique Identification Construct 2, Serialization within the Original Part. If the Unique By Part serial tracking option is selected on the Configure Serial/Lot Settings screen and you want Costpoint to generate UIDs, select this option. The UID includes the part number to make it unique. The generated UID consists of the issuing agency, followed by the UID enterprise identifier, part number, and serial number. The part revision number is not used.
VIN — Vehicle Identification Number
If you enter a UID type, but save without entering or generating a UID, the UID type is not saved.
Enter the issuing agency code, up to three alphanumeric characters, that identifies the agency that assigned the UID Enterprise Identifier. This field is required for Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) if you select a UID Type of UID1 or UID2. Examples of issuing agency codes include:
LB — U.S. Department of Defense (DoDAAC)
UN — Dun & Bradstreet (DUNS)
D — Commercial and Government Entity (CAGE)
This field defaults from the Configure Serial/Lot Settings screen if you use the Generate UID button to create the UID. If you manually enter a UID, you must also manually enter the issuing agency associated with it. If you enter an issuing agency, but save without entering or generating a UID, the issuing agency is not saved.
Enter the unique enterprise identifier code for the organization that is responsible for assigning the UID. This field is required for iRAPT if the UID Type is UID1 or UID2.
This field defaults from the Configure Serial/Lot Settings screen if you use the Generate UID button to create the UID. If you manually enter a UID, you must also manually enter the enterprise identifier associated with it. If you enter an enterprise identifier, but save without entering or generating a UID, the enterprise identifier is not saved.
This field may display a serial/lot line number previously assigned by Costpoint. You cannot modify this line number. If you want to modify a previously saved serial/lot line for a receipt/inspection, you can use to select a pre-existing line. All related information automatically loads.
To enter a true new line, leave the Line field blank and enter the line information manually.
Click the Autoload button to generate serial lot information for a new inspection line.
Click this button to have Costpoint generate UIDs for the selected rows. Costpoint can generate UIDs if the following conditions are met:
The UID Prefix is populated on the Configure Serial/Lot Settings screen.
The UID Type is UID1 or UID2.
The part in the selected row has a serial number.
When Costpoint generates UIDs, it removes any spaces and special characters in the part number and serial number that are not permitted in the UID. (Hyphens and slashes are permitted.) Costpoint does not generate a UID for a row that already has a UID. Costpoint displays an error if it cannot generate UIDs for all of the selected rows.
In addition to populating the UID field, Costpoint also populates the UID Issuing Agency and UID Enterprise Identifier fields with the values from the Configure Serial/Lot Settings screen.
This field indicates whether shelf life functionality applies, and if it does whether the expiration date can be extended.
Enter, or click to select, the date when the serial/lot part expires.
This field displays the original shelf life expiration date for the serial/lot part.
This field displays the date when the Shelf Life Expiration Date was last modified.
This field displays the number of times that the Shelf Life Expiration Date has been modified.
This check box indicates whether or not the serial/lot part can be used for planning purposes.