to select, the Manufacturer ID. This field can contain up to 10 alphanumeric characters. Manufacturers can be established on the Manage Manufacturers screen.Use Costpoint Fixed Assets to automatically create Asset Master records, and reduce the need for duplicate information entry, by importing information from Purchasing, Receiving, and/or Accounts Payable. To create Asset Master records automatically, refer to the Fixed Assets module help.
The receiver can use this subtask to enter additional optional information such as the tag number, serial number, location information, template/revision number, and user-defined information. Data entered in this optional subtask is stored for accepted units when the Manage Purchase Order Receipts and/or Manage Quality Control Inspections screens are saved.
Optional information entered in this subtask, along with other purchase order and receiving information, automatically displays on the Manage Autocreation Transactions screen when you run the Create Autocreation Transaction Edits process. The same fields are also available on the Manage Autocreation Transactions screen and in each Asset Master record, where you can add and modify information.
If you enter and/or modify this information on the Manage Autocreation Transactions screen or in the Asset Master record (after autocreation processing), the new information is not written back automatically to this screen. You can add the new information to this screen after processing, but this serves only to create a clean audit trail.
The following lists the points to consider when you use information from a template and/or manual entry.
If you first manually enter information in a column and then enter a template with information in the corresponding column, information from the template overwrites the manually entered information. Data can still be modified once the column has been populated from the template.
If you first enter a template and then manually modify the information, your manual modifications overwrite the template information.
Once you specify a template and the columns have been populated, deleting the information in the Template and/or Rev columns does not clear out the template information. You can manually modify only the columns (or specify a different template).
You can set up templates with many default fields. Some fields are purely informational, such as manufacturer, vendor, and so on. Other template fields provide processing information, such as depreciation methods, posting accounts, and so on. If you are not familiar with the information contained in a template (or the potential ramifications of such information), you should not specify its use.
If you do not specify a template in the Template No/Rev No columns on this screen, you can always use the template functionality in the Manage Accounts Payable Vouchers screen in Costpoint Accounts Payable, the Manage Autocreation Transactions screen, or even in an Asset Master record.
If you make no subsequent modifications to the following fields on the Manage Autocreation Transactions screen, Costpoint populates these fields on the Manage Asset Master Information screen with information specified on them on this subtask during final autocreation:
This field displays the purchase order from the Manage Purchase Order Receipts or the Manage Quality Control Inspections screens.
This field displays the release number on a blanket purchase order (or 0 if not a blanket PO) from the Manage Purchase Order Receipts or the Manage Quality Control Inspections screens.
This field displays the purchase order line from the Manage Purchase Order Receipts or the Manage Quality Control Inspections screen.
This field displays the purchase order line description from the Manage Purchase Orders screen (in Purchasing), the Manage Purchase Order Receipts screen, or the Manage Quality Control Inspections screen.
These fields display values from the main screen.
Enter the Tag No of up to 30 alphanumeric characters. This is an optional field.
If you have selected the Use Tag Number Entered in Receiving as Asset Number option on the Configure Default Autocreation Asset Numbering screen in Fixed Assets, the tag number entered in this column automatically displays in the Temporary Asset No column and the Tag No column of the Manage Autocreation Transactions screen after you run the Create Autocreation Transactions process.
This column may already be populated with default information from a template. The source of this information is determined by the template/revision number entered in this screen and displayed in the Template No and Rev No columns.
Enter the accepted quantity. 1.0000 automatically displays in this column as default but you can modify. This field is optional.
Enter the Unit of Measure of up to 10 alphanumeric characters. EA automatically displays in this column as the default but you can modify. This is an optional field.
Enter the Serial Number of up to 20 alphanumeric characters. This field is optional.
Enter the Year Built of four numeric characters in year format (for example, 1995). This field is optional.
This column may already be populated with default information from a template. The source of this information is determined by the template/revision number entered on this screen and displayed in the Template and Rev No columns.
Enter the national stock number of up to 20 alphanumeric characters. This field is optional.
This column may already be populated with default information from a template. The source of this information is determined by the template/revision number entered on this screen and displayed in the Template and Rev No columns.
Enter, or click to select, the Manufacturer ID. This field can contain up to 10 alphanumeric characters. Manufacturers can be established on the Manage Manufacturers screen.
This field displays the associated manufacturer name for the selected manufacturer. If the Manufacturer field is blank, enter, or click to select, a Manufacturer Name. You can enter up to 30 alphanumeric characters. This field is optional.
Enter the Model number of up to 30 alphanumeric characters.
If you designated labels for these fields in the Govt Labels for Asset Master group box on the Manage Asset Master Field Labels screen, your labels automatically display. Labels are not required. If you did not set up labels for these fields, the default labels such as Govt1 automatically display.
Enter up to 30 alphanumeric characters for each field. All of these fields are optional.
Enter, or click to select, the Location Group. This field is up 10 alphanumeric characters and is optional. Location groups are established on the Manage Location Groups screen in Fixed Assets where you can set up location templates for pre-established location information.
Once a location group is selected, the Location Group Name, City, State/Province, Postal Code, Country, County and Location 1 to 3 codes are populated with the associated values.
If you select the check box in the Defaults for Location Data group box of the Configure Autocreation Settings screen, the system automatically populates the City, State/Province, Country, and Postal Code fields in this subtask with information from the ship ID in the Purchase Order Line as a default.
Enter a city name of up to 25 alphanumeric characters only if you do not specify a Location Group. This field displays the associated city name if you have selected a location group. This field is optional.
If you specify a postal code in the Postal Code field, the city name associated with the postal code automatically displays in this field if a Location Group has not been specified.
Enter, or click to select, a state/province only if you do not specify a Location Group. You can enter up to 15 alphanumeric characters in this optional field.
Enter, or click to select, a postal code only if you do not specify a Location Group. You can enter up to 10 alphanumeric characters in this optional field.
If you enter a postal code in the Postal Code field, the city, state/province, and/or country associated with the postal code automatically display if a Location Group has not been specified.
Enter, or click to select, a country only if you do not specify a Location Group. You can enter up to 8 alphanumeric characters in this optional field.
Enter county information only if you do not specify a Location Group. You can enter up to 25 alphanumeric characters in this optional field.
Your labels automatically display if you designated labels for these fields in the Location Labels for Asset Master group box on the Manage Asset Master Field Labels screen. Labels are not required. If you did not set up labels for these fields, the default labels such as Loc1 Code automatically display.
You can enter and/or modify data in this field and in an Asset Master record and an Asset Template under all circumstances, even if you have specified a Location Group that contains location 1 information. Location codes must first be set up on the Manage Location 1 Codes, Manage Location 2 Codes and/or Manage Location 3 Codes screen, since all entries are system-validated.
Enter, or click to select, a location 1 code. You can enter up to 8 alphanumeric characters in this optional field.
Enter, or click to select, a template number. You can enter up to 30 alphanumeric characters in this optional field. The Template No field, together with the Rev No field, supplies the unique identifier for an Asset Template record.
Enter, or click to select, a revision number associated with the Template. You can enter up to 3 numeric characters.
The revision number, together with the Template field, supplies the unique identifier for an Asset Template record. A revision number is not required when you set up asset templates. However, if you have set up a template number with an associated revision number, then you must enter the revision number in this field for an Asset Template to be valid. Use the revision number (as associated with a template number) to retain the information from each successive template modification.
Enter, or click to select, a property type. You can enter up to 6 alphanumeric characters.
Enter, or click to select, a classification code. You can enter up to 6 alphanumeric characters.
Enter, or click to select, a subclass code assigned to this PO line to link with your asset records. You can establish subclass codes on the Manage Subclass Codes in Fixed Assets.
Enter, or click to select, an ID of an employee to whom this asset has been assigned.
Enter the Unique Identification (UID) code for this fixed assets row.
Enter, or click to select, the UID type.
Enter the issuing agency code responsible for assigning the enterprise identifier for the UID.
Enter the enterprise identifier code for the UID.
Enter the Commercial and Government Entity (CAGE) code for this fixed assets row.
Click this button to have Costpoint generate UIDs for the selected rows. Costpoint can generate UIDs if the following conditions are met:
The UID Prefix is populated on the Configure Serial/Lot Settings screen.
The UID Type is UID1 or UID2.
The part in the selected row has a serial number.
When Costpoint generates UIDs, it removes any spaces and special characters in the part number and serial number that are not permitted in the UID. (Hyphens and slashes are permitted.) Costpoint does not generate a UID for a row that already has a UID. Costpoint displays an error if it cannot generate UIDs for all of the selected rows.
In addition to populating the UID field, Costpoint also populates the UID Issuing Agency and UID Enterprise Identifier fields with the values from the Configure Serial/Lot Settings screen.