Use this screen to have the system automatically assign vendor IDs and to establish default account descriptions for the accounts payable and cash accounts.
You can also access this screen in Accounts Payable and Purchasing.
Select this check box if you want the system to automatically assign vendor IDs. Costpoint will increment the rightmost group of digits by one in assigning vendor IDs. For example, if the last vendor ID is "94-0041," the next assigned vendor ID will be "94-0042."
If you selected the Enable Auto-Assign check box, enter the last vendor ID in this field, up to 12 characters. You are not required to use all 12 characters available. When setting up this field, however, allow for the maximum number of vendors you expect to enter. If you expect to add 10,000 vendors to the system, then the last vendor ID should contain at least five digits, such as "00000." If you do not select the Enable Auto-Assign check box, this field is unavailable.
Enter, or use Lookup to select, the A/P account description that should default into the Defaults subtask of the Maintain Vendors screen when you set up a new vendor. If you are using multiple A/P accounts, you can leave this field blank; however, there will be no account description in the Defaults subtask of the Maintain Vendors screen. You must remember to fill it in yourself when entering a new vendor.
Enter, or use Lookup to select, the cash account description that should default into the Defaults subtask of the Maintain Vendors screen when you set up a new vendor. If you are using multiple cash accounts, you can leave this field blank; however, there will be no account description in the Defaults subtask of the Maintain Vendors screen. You must remember to fill it in yourself when entering a new vendor.
Select this check box to allow the vendor ID entered during accounts payable vouchering to be different from the vendor that will be paid. This allows you to process third-party payments. For example, some of your vendors may have "factored" their receivables, meaning they may have assigned their receivables to a bank. This is generally done in exchange for payment from the bank first. The bank may then ask you to remit payment directly to them. If you select this check box, you will have the option in the Maintain Vendors screen to restrict making modifications to the pay vendor ID during voucher entry. If you do not want to allow third-party payments, leave this check box unchecked.
Select this option to use the invoice date on the voucher as the comparison date during payment selection.
Select this option to use the invoice period of performance date as the comparison date during payment selection.
Select this option to use the system date as the comparison date during payment selection.