PO HISTORY

Use this subtask to view archived purchase order information for the selected item.

You can create PO history on the Archive Purchase Orders screen. Once the purchase order (or change order) record has been archived, you cannot access it anywhere else in Costpoint except when viewing PO history information.

Table Window

PO

This column displays the purchase order ID.

Release

This column displays the release number of the release order made against a blanket order.

Change Order

This column displays the change order if you have created one for the purchase order in the Create Purchase Order Change Orders screen. The last change order number is displayed.

Line

This column displays the line number of the item on the order.

Item

This column displays the item ID.

Rev

This column displays the revision of the item.

Misc Type

This column displays the miscellaneous charge type.

PO Type

This column displays all types of purchase orders except Subcontractor Agreement, Subcontractor Agreement Blanket, and Subcontractor Agreement Release.

Vendor

This column displays the vendor ID.

Vend Name

This column displays the name of the vendor.

Vendor Location

This column displays the vendor location.

Buyer

This column displays the buyer ID for this item.

Buyer Name

This column displays the buyer name.

PO Line Description

This column displays the item description.

Part Security

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:

• Unrestricted - The item is not subject to data security restrictions.

• Restricted - The item is subject to data security restrictions and that you are authorized to access detailed part information.

• ***UNAUTHORIZED*** - The item is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.

If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit PO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items.

Order U/M

This column displays the item's order unit of measure.

Order Date

This column displays the purchase order's order date.

Order Quantity

This column displays the order quantity.

Received Quantity

This column displays the received quantity.

Accepted Quantity

This column displays the accepted quantity

Rejected Quantity

This column displays the rejected quantity.

Vouchered Quantity

This column displays the quantity vouchered.

To G/L

This column displays the quantity posted to the general ledger.

Due Date

This column displays the due date for this item.

Trans Currency

This column displays the transaction currency for the purchase order. The invoice for these materials will be in this transaction currency.

Trans Curr Net Unit Cost

This column displays the net unit cost, in the transaction currency for the quote, after discounts. The invoice for these materials will be in this transaction currency.

Order Amt

This field displays the amount ordered.

Manufacturer Part

This column displays the manufacturer part number for the item.

Mfg Rev

This column displays the revision of the manufacturer part.

Vendor Part

This column displays the vendor part number for the item.

Vend Rev

This column displays the revision of the vendor part.

Commodity

This column displays the item's commodity code.

Received Amount

This column displays the amount received.

Accepted Amt

This column displays the amount accepted.

Rejected Amount

This column displays the amount rejected.

Vouchered Amount

This column displays the amount vouchered.

To G/L Amount

This column displays the amount posted to the general ledger.

Func Currency Net Unit Cost

This column displays the net unit cost, in your functional currency, after discounts. Functional currency is used to initialize Costpoint and is the currency in which your financial statements are prepared.

Expt Notes

This column displays the expediting notes associated with the PO header.

Line Notes

This column displays line notes associated with the PO line.

Vendor Approval Status

This column displays the vendor's Approval Code that was set in Approve Vendors. The values are:

• A - The vendor is approved

• N - The vendor is not approved

• P - The vendor's approval status is pending

Issuing Agency

This column displays the name of the agency that issued the security clearance.

Security Clearance System ID

This column displays the security clearance required for the resources associated with this quote line.

ITAR Authorization Reqd

This column displays whether the resource must be authorized for International Traffic in Arms Regulations (ITAR).

US Citizenship Reqd

This column displays whether the resource requires US citizenship.

SCI

This column displays whether the security clearance that the resource associated with the quote line has been cleared for sensitive compartmented information (SCI).

SAP

This column displays whether the security clearance that the resource associated with the quote line has to be cleared for special access program (SAP).

Security Clearance Description

This column displays the security clearance that the resource associated with the quote line needs to have.

Security Clearance Level

This column displays the level of the security clearance that the resource associated with the quote line needs to have.

Resource Exists

This column displays whether or not there is at least one row in the Resources subtask for the corresponding quote line. This will be selected if one or more resources exist in the subtask.

Subtasks