Use this screen to print purchase requisitions to standard or blank paper. You can limit the scope of your report by selecting range criteria.
In addition to the parameters you specify in this screen, some information will print in accordance with the values you selected in the Requisition Print Options screen (Administration\Configure\Materials).
Use this screen to print or reprint requisitions that have not been generated into purchase orders.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to enter data in the Requisition, Requisitioner, Requisition Organization, Buyer, and Trans Currency fields.
Requisition
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the requisition ID from which to start.
Enter, or use Lookup to select, the requisition ID from which to end.
Requisitioner
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the requisitioner ID from which to start.
Enter, or use Lookup to select, the requisitioner ID from which to end.
Requisitioner Organization
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the requisitioner organization ID from which to start.
Enter, or use Lookup to select, the requisitioner organization ID from which to end.
Buyer
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the buyer ID from which to start.
Enter, or use Lookup to select, the buyer ID from which to end.
Trans Currency
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Note: If a currency code is entered in this field, the report will include only those requisitions that have a matching transaction currency code will be included in the report, and each requisition line amount will print in transaction currency. If this field is left blank, the report will not filter for transaction currency. The format and symbol of amount fields in the report should be according to the system's multicurrency settings. If you are not using multicurrency (or if the functional and transaction currencies are the same), the functional currency will print. |
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the currency code from which to start.
Enter, or use Lookup to select, the currency code from which to end.
Use the group boxes in this block to specify the status and print options.
Use the checkboxes in this group box to indicate the status of the requisitions you want to print.
Select this checkbox to include requisitions with a "Pending" status in the selected print range.
This status indicates the requisition is being modified by the requisitioner. This status will exists until the requisitioner submits the requisition for approval or freezes it from further changes, if no approvals are required.
Select this checkbox to include requisitions with an "In Approval" status in the selected print range.
This status indicates the requisition has been submitted for approval and is in the process of being reviewed. You cannot modify requisitions with a status of "In-Approval" in this screen.
Select this checkbox to include requisitions with an "Approved" status in the selected print range.
This status indicates the requisition has been approved and can be processed into a purchase order in the Process Purchase Requisitions screen (Materials\Transactions\Purchase Requisitions). You cannot modify requisitions with this status in this screen.
Select this checkbox to include requisitions with a "Rejected" status in the selected print range.
This status indicates the requisition has been rejected during the approval process (or by a buyer in the Requisition Processing screen (Materials\Transactions\Purchase Requisitions)) and can be corrected and resubmitted for approval.
Select this checkbox to include requisitions with a "Completed" or "Generated" status in the selected print range.
This status indicates a purchase order has been created from this requisition, and it cannot be modified.
Select this checkbox to include requisitions with a "Void" status in the selected print range.
This status indicates the requisition has been voided and no further processing will occur.
Use the checkboxes in this group box to specify the print options.
Include Previously Printed Requisitions
Select this checkbox to include all requisitions within the selected parameters, including requisitions that have already been printed.
If you do not select this checkbox, those previously printed requisitions will not be printed.
Select this checkbox to include a project, account, and organization details for each requisition line.
If you do not select this checkbox, the project, account, and organization details will not print for the requisition line.
Select this checkbox to print the buyer ID for each requisition line.
Use the drop-down box to select the default location for printing standard text on a requisition. Your choices are "Top" and "Bottom."
Top - Use this option to print the standard text at the top of the requisition. This text will display before any line item information is printed.
Bottom - Use this option to print the standard text at the bottom of the requisition. This text will display, after all of the line item information has printed.
Use the drop-down box to select the default location for printing the requisition header notes. Your choices are "Top" and "Bottom."
Top - Use this option to print the header notes at the top of the requisition. This text will display before the header text and any line item information.
Bottom - Use this option to print the header notes at the bottom of the requisition. This text will display after all of the line item information.
* A red asterisk denotes a required field.
Changes to this screen update the RQ_PRNT_OPT (Requisition Print Options) and the RQ_HDR (Requisition Header) tables.
