Use this screen to print purchase order change orders.
In addition, you can compare previous change orders, and you can print changed, added or deleted purchase order lines. You can also include dollar amount changes (by line) or for the entire purchase order.
After you have entered your change order selection criteria, you can select the Preview Default Report icon to print a copy of the purchase order change order to your screen, thus allowing you to review the data to ensure its accuracy and verify its content based on your selection criteria. You can select the Print Default Report icon to send the data to a printer.
Use this screen to print purchase order change orders, as needed.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this block to enter the selection criteria for printing the purchase change orders.
Enter, or use Lookup to select, up to 10 alphanumeric characters to indicate the ID of the purchase change order. The purchase order you select must have a change order associated with it.
After you tab from this field, the Release, Current Change Order, and Baseline Change Order fields automatically populate, as applicable. The data that populates these fields is specific to the purchase order ID you selected.
Release *
Enter, or use Lookup to select, up to four numeric characters to identify the release number, if applicable.
The current release number will display automatically but can be changed, as needed.
Enter, or use Lookup to select, up to four numeric characters to identify the current version of the purchase order change order number.
The current change order number for the purchase order entered will display automatically but can be changed, if needed.
You might need to modify the current change order number if, for instance, a previous purchase order change history number is required.
Enter, or use Lookup to select, up to four numeric characters to identify the baseline purchase order change order number.
This entry represents the purchase order that you want to compare to the current change order.
You can select any of the previous change orders for the entered purchase order. If there has only been one previous change order, the system displays "0" in this field.
The default settings in this group box were designated in the PO Print Options screen (Administration\Configure\Materials).
Include Project/Acct/Org Breakdowns
Select this checkbox to print project, account, and organization details on the purchase order.
If you do not select this checkbox, the system will not print the project/account/organization information.
Selection of this checkbox is the system default.
Print Miscellaneous Type Codes
Select this checkbox to print the miscellaneous type codes on the purchase order lines.
If you do not select this checkbox, the system will not print miscellaneous type codes.
Selection of this checkbox is the system default.
Format *
Use the drop-down box to make a selection. Your choices include "Formless Laser Landscape" and "Formless Laser Portrait."
Use this drop-down box to specify the placement of any standard text associated with the purchase order change order.
You can select from two system-defined options:
Top - This selection prints all standard text at the top of the purchase order. This text prints before any of the line item information displays.
Bottom - This selection prints all standard text at the bottom of the purchase order. This text prints after all line item information displays.
Use this drop-down box to specify the placement of any header notes associated with the purchase order change order.
You can select from two system-defined options:
Top - Select this option to print all header notes at the top of the purchase change order. This text prints before any of the line item information displays.
Bottom - Select this option to print all header notes at the bottom of the purchase change order. This text prints after all line item information displays.
* A red asterisk denotes a required field.
Changes to this screen update the PO_HDR_CHNG (PO Header Change), PO_LN_CHNG (PO Line Change), PO_LN_ACCT_CHNG (PO Line Account Change), and the PO_HDR_NOTES_CHNG (PO Header Notes Change) tables.