Use this screen to print debit memos.
A debit memo is a document used to record credits against purchases and receipts.
This screen allows you to print debit memos by vendor ID, voucher number, or due date.
After you have entered your selection criteria, you can select the Preview Default Report icon to print a copy of the debit memo to your screen. Printing the debit memo to your screen allows you to review the data to ensure its accuracy, thus verifying the content. You can select the Print Default Report icon to send the data to a printer.
You can use this screen to print debit memos, as needed.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the fields in this group box to select the criteria for printing the debit memos.
Vendor Name
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, up to 25 alphanumeric characters to designate the vendor ID from which to start.
The data in the Lookup originates from the Vendor User Flow screen (Accounting\Maintain\Vendors).
Enter, or use Lookup to select, up to 25 alphanumeric characters to designate the vendor ID at which to end.
The data in the Lookup originates from the Vendor User Flow screen (Accounting\Maintain\Vendors).
DM Voucher
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, up to nine numeric characters to identify the voucher number from which to start.
Enter, or use Lookup to select, up to nine numeric characters to identify the voucher number at which to end.
DM Due Date
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Calendar Lookup to select, the due date from which to start. You must enter the date in the MM/DD/YYYY format.
Enter, or use Calendar Lookup to select, the due date at which to end. You must enter the date in the MM/DD/YYYY format.
Use the checkboxes in this block to specify additional debit memo detail.
Select this checkbox to print detailed information specific to the project, account, and organization associated with the debit memo. If you do not select this checkbox, project/account/organization detail will not print on the debit memo.
Selection of this checkbox is the system default.
Print Previously Printed Debit Memos
Select this checkbox to include previously printed debit memos, provided they are within the selection criteria. If you do not select this checkbox, only debit memos that have not been previously printed will be included in the report.
* A red asterisk denotes a required field.