Use this screen to view purchase order commitments associated with a specific project/account/organization combination for a given accounting period.
A purchase order commitment represents a pending financial obligation. You can use this screen to determine your company's cash flow, based on potential financial commitments.
After you enter your selection criteria, you must select the Execute icon in order to populate the table window, thus retrieving the related record detail.
You must execute the Compute and Print Purchasing Commitments process (Materials\Process\Purchasing Commitments) before viewing records in this screen.
Use the fields in this group box to select the fiscal year, period, and subperiod associated with the purchase order commitments you want to view.
Enter, or use Lookup to select, the fiscal year associated with the purchase order commitments you want to view.
Enter, or use Lookup to select, the period associated with the purchase order commitments you want to view.
Enter, or use Lookup to select, the subperiod associated with the purchase order commitments you want to view.
Enter, or use Lookup to select, up to 30 alphanumeric characters to identify the project ID associated with the purchase order commitments you want to view. The project name and abbreviation display in the adjacent, non-editable fields.
If you do not enter data in this field, all projects with commitments will be populated in the table window after you select the Execute icon.
Enter, or use Lookup to select, up to 15 alphanumeric characters to identify the account ID associated with the commitments you want to view. The account name displays in the adjacent, non-editable field.
If you do not enter data in this field, all accounts with commitments will be populated in the table window after you select the Execute icon.
Enter, or use Lookup to select, up to 20 alphanumeric characters to identify the organization ID associated with the purchase order commitments you want to view. The organization name and abbreviation display in the adjacent, non-editable fields.
If you do not enter data in this field, all organizations with commitments will be populated in the table window after you select the Execute icon.
Use the drop-down box to make a selection. Your options include "By Period" and "Real Time."
By Period - Select this option to display commitments based on the open fiscal year, period, and subperiod entered. Any activity performed in subsequent periods will be ignored.
Real Time - Select this option to display commitments for all purchase requisition/purchase order activity in the system, despite transaction dates.
This non-editable field displays the total commitment amount, based on the table window data.
This non-editable field displays project ID you selected.
This non-editable field displays the account ID you selected.
This non-editable field displays the organization ID you selected.
This non-editable field displays the total commitment amount for the given project/account/organization combination you selected.
This value represents the total potential amount spent, based on open purchase orders.
This non-editable field displays the project name.
This non-editable field displays the account name.
This non-editable field displays the organization name.
This non-editable field displays the date purchase order commitments were calculated.
This non-editable field displays the commitment value for requisitions in a pending status for the given project/account/organization combination.
This value represents commitment amounts for pending requisitions, as of the accounting period you selected.
This non-editable field displays the commitment amounts for requisition with an approved status for the given project/account/organization combination.
This value represents commitment amounts for open requisitions, as of the accounting period you selected.
This non-editable field displays the pending purchase order commitments for the given project/account/organization combination.
This value represents commitment amounts for pending purchase orders, as of the accounting period you selected.
This non-editable field displays the open purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
This value represents commitment amounts for open purchase orders.
This non-editable field displays the received purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
This non-editable field displays the accepted purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
This non-editable field displays the rejected-pay purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
A rejected-pay purchase order commitment item represents an item that was delivered by the vendor but did not meet item specifications. In this circumstance, you pay for the item and do not return it.
This non-editable field displays the rejected-replace purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
A rejected-replace purchase order commitment item represents an item that was delivered by the vendor but did not meet item specifications. In this circumstance, the item is likely returned; however, the vendor is required to repair the item or send a replacement at no additional cost.
This non-editable field displays the rejected-credit purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
A rejected-credit purchase order commitment item represents an order that was delivered by the vendor but did not meet order specifications. In this circumstance, a portion of the order is returned (for example, those items deemed unusable) and the vendor issues a credit.
This non-editable field displays the vouchered purchase order commitments as of the accounting period selected, for the given project/account/organization combination.
A vouchered purchase order commitment represents an item whose associated amount has been vouchered for payment. In this circumstance, the item was accepted and a voucher has been created for payment.
This non-editable field displays the unreleased blanket order commitments as of the accounting period selected, for the given project/account/organization combination.
Unreleased blanket order amounts represent the value of the purchase order that is remaining after the release is created.
* A red asterisk denotes a required field.
The PO_COMMIT_ SUM (Purchase Order Commit Summary) and PO_COMMIT_ DETL (Purchase Order Commit Delete) are source tables that are evaluated as you view data in this screen.