Use this screen to recompute and/or print discrepancies between the purchase order voucher line and the purchase order line.
The purchase order voucher is the payment recording of the vendor invoice. The purchase order voucher line displays much of the same information as the purchase order line, but the voucher line references "payables."
When invoices are matched against purchase orders, inevitably there are overages and discrepancies. This screen allows you to track the discrepancies and make corrections. The discrepancies are stored at the purchase order voucher line level. All purchase order vouchers that have not been posted by voucher distribution are eligible for inclusion in this report.
This screen allows you to print report data by "PO," "Voucher," "Vendor ID," or "Vendor Name."
After you have entered your selection criteria, you can select the Preview Default Report icon to print a copy of the report to your screen. Printing the report to your screen allows you to review the data to ensure its accuracy, thus verifying the content. You can select the Print Default Report icon to send the data to a printer.
You can recompute and/or print purchase order voucher discrepancies, as needed.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. Once you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. Many users save a unique set of parameters for each different way they run a report or process. If you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters will automatically display as selection defaults. You can change any of the associated selection defaults as necessary.
Enter, or use Query to select, a parameter ID of up to 15 alphanumeric characters. You should choose characters for your parameter ID that help identify the type of selections you made in the screen, such as “PERIOD” or “QUARTERLY.”
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. Once the default selections display in the screen, you can override the defaults as necessary.
Enter, or use Query to select, a parameter description of up to 30 alphanumeric characters.
Use the drop-down box to make a selection. Your choices are "PO," "Voucher," "Vendor ID," and "Vendor Name."
PO - Select this option to print the report by purchase order ID. This option is the system default. If you select this option, the data in the Lookup (evident when you access the Start and End fields) originates from the Enter Purchase Orders screen (Materials\Transactions\Purchase Orders).
Voucher - Select this option to print the report by voucher ID. If you select this option, the data in the Lookup (evident when you access the Start and End fields) originates from the Enter PO Vouchers screen (Accounting\Transactions\Vouchers).
Vendor ID - Select this option to print the report by vendor ID. If you select this option, the data in the Lookup (evident when you access the Start and End fields) originates from the Vendor User Flow screen (Accounting\Maintain\Vendors).
Vendor Name - Select this option to print the report by vendor name. If you select this option, the data in the Lookup (evident when you access the Start and End fields) originates from the Vendor User Flow screen (Accounting\Maintain\Vendors).
Although this field is unlabeled in Form View, it is labeled Select By in Table View.
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, the option from which to start.
Enter, or use Lookup to select, the option at which to end.
Entry User
Use this drop-down box to select the range option for your report. The following options are available:
All - Select this option to include all available records. The Start and End fields are disabled for this option.
One - Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option.
Range - Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning - Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option.
To End - Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or use Lookup to select, entry user ID from which to start.
Enter, or use Lookup to select, entry user ID at which to end.
Use the drop-down box to make a selection. Your choices are "All PO Vouchers," "PO Vouchers with Discrepancies," and "PO Vouchers with Discrepancies Over User Thresholds."
All PO Vouchers - Select this option to include all processed purchase order vouchers in the report.
PO Vouchers with Discrepancies - Select this option to include only those purchase order vouchers that have a discrepancy in the report. The discrepancies can be over or under the current amounts as specified in the Discrepancies Allowed group box in the PO Voucher Settings screen.
PO Vouchers with Discrepancies Over User Thresholds - Select this option to include only those purchase order vouchers that have a discrepancy greater than one of the amounts specified in the Discrepancies Allowed group box in the PO Voucher Settings screen. This process will review all non-posted PO vouchers you selected and will calculate all necessary discrepancy quantities and amounts at the voucher line level.
Changes to this screen update the VCHR_HDR (Voucher Header) table.