Use this subtask to match invoice quantities to existing receipts for match type "3" and match option "INDIV." If you entered in the Packing Slip, Warehouse, or Receipt fields in the Default Receiving Info group box on the main screen, the system will attempt to match all invoice quantities against that packing slip. Any quantities remaining that cannot be matched will trigger a warning message. If there is no default packing slip, warehouse, or receipt, the system will attempt to match invoice quantities against receipts based upon receipt date. The earliest receipts will be matched first, until they have been completely matched.
When adding a new PO voucher, all receipts against the purchase order will display. If match type is "3" and match option is "INDIV," the system will match against receipts in ascending date order, until the invoice quantity is fully matched, or there are no more receipts. If there is a default packing slip, warehouse, or receipt, that receipt will get matched first, then the other receipts will get matched in ascending date order.
You can enter received, accepted, and rejected quantities in this subtask if the following conditions are met: the Voucher Received checkbox on the PO line in the main screen is selected (it is based on the settings in the Receiving/Acceptance group box in the PO Voucher Settings screen for the type of item ordered) for the item being vouchered, an inventory abbreviation does not exist for the item being vouchered, and you did not select the Require Location for Non-Inventory Receipts checkbox in the Receiving Settings screen (Administration\Configure\Materials). The default packing slip and receipt can be used to add the appropriate receive purchase order, provided they have not already been used.
You can access this subtask whenever focus has been set to an existing voucher line. You can access this subtask to view all receipts against the PO line being vouchered.
Receipts can be matched whenever the Match Type is "3" and the Match Option is "INDIV."
If the purchase order line has been auto-received in the Receive Purchase Orders screen (Materials\Transactions\Receipts), this table window will display the receipt line information based on the information in the Default Receiving Info groupbox in the Header Info tab. Otherwise, you can add new receipt match lines.
This field displays the value in the PO Receipt ID field in the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, enter the PO receipt ID to use when adding this receipt line to the Receive Purchase Orders screen (Materials\Transactions\Receipts).
This is a required field when adding new receipts.
If auto-numbering is being used, the system can assign an ID.
If the match option of the PO line for this voucher line is "INDIV," enter the quantity of this invoice to match against this receipt.
If the match type is "3" and the match option is "INDIV," the system will match against receipts in ascending date order, until the invoice quantity is fully matched or there are no more receipts.
If you entered a default in the Packing Slip, Warehouse, or Receipt field on the main screen, that receipt will get matched first, then in ascending date order for all other receipts.
If you entered a default Packing Slip and Receipt, the system will automatically calculate the match quantity, but it can be changed if necessary.
This quantity cannot be greater than the accepted quantity for this PO receipt.
This field displays the warehouse from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, enter, or use Lookup to select, a valid warehouse for this receipt line. This is a required field when adding new receipts.
This field displays the packing slip number from the Receive Purchase Orders screen (Administration\Configure\Materials).
If you are adding a new receipt line, enter the packing slip to use when adding this receipt line to the Receive Purchase Orders screen (Administration\Configure\Materials).
This is a required field when adding new receipts, if you selected the Require Packing Slip checkbox in the Receiving Settings screen ((Administration\Configure\Materials).
This field displays the transaction date from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field. The invoice date will default but can be changed if necessary.
This is a required field when adding new receipts.
This field displays the received quantity (purchase order unit of measure) from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field. Enter the quantity received against this receipt ID.
This field must be greater than zero when adding new receipts.
This field displays the accepted quantity (purchase order unit of measure) from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field.
Enter the quantity accepted against this receipt ID.
This field displays the rejected quantity (purchase order unit of measure) from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field.
Enter the quantity rejected against this receipt ID.
This field displays the rejection reason from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field.
Enter, or use Lookup to select, a valid rejection reason code.
This field displays the rejection disposition from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field.
Enter, or use Lookup to select, a valid rejection disposition code.
This field displays the rejection order/payment disposition code from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field.
Enter, or use Lookup to select, a valid rejection order/payment disposition code.
If the rejection order/payment disposition from the Receive Purchase Orders screen (Materials\Transactions\Receipts) and/or the value in the Order/Pmt Disposition field from the Rejection Info subtask of the Enter QC Inspections screen (Materials\Transactions\Receipts) is "Pay Anyway," that portion of the rejected quantity (purchase order unit of measure) will also display here and is noneditable.
If the rejection order/payment disposition from the Receive Purchase Orders screen (Materials\Transactions\Receipts) and/or the value of the Order/Pmt Disposition field from the Rejection Info subtask of the Enter QC Inspections screen is "Repair/Replace," that portion of the rejected quantity (purchase order unit of measure) will also display here and is noneditable.
If the rejection order/payment disposition from the Receive Purchase Orders screen (Materials\Transactions\Receipts) and/or the value of the Order/Pmt Disposition field from the Rejection Info subtask of the Enter QC Inspections screen (Materials\Transactions\Receipts) is "Credit Due," that portion of the rejected quantity (purchase order unit of measure) also displays here and is noneditable.
This non-editable field displays the quantity previously vouchered for this receipt line. This is the quantity matched against this receipt line across all vouchers, including this one.
This non-editable field displays the desired date from the PO line.
This non-editable field displays the due date from the PO line.
This field displays the material handler from the Receive Purchase Orders screen (Materials\Transactions\Receipts).
If you are adding a new receipt line, you can edit this field. Enter, or use Lookup to select, a valid employee ID.
This is a required field when adding new receipts.
* A red asterisk denotes a required field.
Changes to this screen update the RECPT_HDR (Receipt Header), RECPT_LN (Receipt Line), and the PO_LN (PO Line) tables.