Use this tab to establish information that pertains to the entire PO
Voucher. It contains the following information: invoice information, the
due date, the discount information, the A/P and cash accounts for this
voucher, the default receiving information, sales\VAT tax defaults, the
remaining balance, and the unvouchered PO balance.
When should I use this tab?
Use this tab whenever you add a PO voucher to the system and maintain
it whenever you need to make changes. You can use this tab at any time
during voucher entry.
Field Descriptions
Invoice
Use the fields in this group box to enter
information specific to the voucher being entered. This information should
come from the vendor invoice that is being entered.
Enter the vendor invoice date. The system will default this date from
either the previous voucher or the system date.
This date is used, along with the value in the Terms
field, to calculate the Date
fields in both the Due and Discount group boxes in the Header Information
tab.
Enter the amount of this invoice. Before you can save the voucher, the
amount in the Remaining Bal field
must be zero.
The remaining balance is calculated as the invoice amount minus the
total before discount amount for all lines.
Discount
The fields in this group box display the
information used to calculate any applicable discounts to be applied to
this voucher.
Note: You
must use the Action icon pushbutton in the toolbar to change discount
amounts on existing lines. Use the "Recalculate header discount amount"
option in the Action icon pushbutton to adjust the header discount amount
to equal the sum of the voucher lines discount. This does not recalculate
the discount rate.
Use the "Recalculate header discount
amount" option in the Action icon pushbutton to adjust the line discount
amounts (if applicable) to synchronize with the header discount amount
(Recalculate Discount Rate). Also, select the "Recalculate first
voucher line discount amount" checkbox to apply the difference to
the first line of the voucher.
The discount percentage defaults from the vendor terms selected but
can be changed if necessary. The system will apply this percentage to
the invoice amount to calculate the discount amount.
Any change to the default percentage will recalculate the discount amount
and the total amount for all voucher lines.
The system calculates the discount amount by applying the vendor terms
to the invoice amount, but you can change this amount if necessary. Any
change to the default amount will recalculate the discount percentage
and the total amount for all voucher lines.
The calculation follows: invoice amount times discount percentage.
Account Descriptions
The fields in this group box display the account descriptions for this
voucher.
Enter, or use Lookup to select, the accounts payable account description
against which this voucher will be applied. The associated account must
be an active A/P account. It must allow charging for the fiscal year,
period, and subperiod of this voucher, and it cannot be a summary account.
The A/P accounts description from the Defaults tab of the Vendor User
Flow screen (Accounting\Maintain\Vendors) for the vendor will default,
but can be changed if necessary.
Enter, or use Lookup to select, the cash account description against
which this voucher will be applied. The associated account must be an
active cash account. It must allow charging for the fiscal year, period,
and subperiod of this voucher, and it cannot be a summary account.
The Cash field in the Accounts
Description group box in the Defaults tab of the Vendor User Flow screen
(Accounting\Maintain\Vendors) for the pay vendor will default, but can
be changed if necessary.
Due
The fields in this group box display the
due date and net amount due for this voucher.
The system automatically calculates the due amount. The calculation
follows: invoice amount minus discount amount.
This field is non-editable.
Default Receiving Info
Use the fields in this group box to enter
the default information for the receipt associated with this PO voucher.
You can enter purchase order receipt information
in the Receive Purchase Orders screen (Materials\Transactions\Receipts).
Enter the packing slip ID and or receipt ID to calculate the discount
and due date based on the receipt date.
Enter, or use Lookup to select, a default packing slip, containing up
to 15 alphanumeric characters, for the purchase order receipt associated
with this voucher.
The system automatically calculates the total
sales/VAT tax for this voucher. The calculation is as follows: sales/VAT
tax amount for all voucher lines plus sales/VAT line charge tax amount
for all voucher lines.
The calculation is as follows: invoice amount
minus the sum of all voucher lines total before discount amount. You will
not be able to save the voucher until this field displays a zero.
If you try to save when they do not balance,
the system will give you the ability to automatically change the invoice
amount to make it equal to the total before discount amount for all voucher
lines. To do this, you must go to the Actions tab and select the Adjust header invoice amount checkbox.
This will allow you to reset the invoice amount on the header to the sum
of the voucher line amounts.
The system automatically calculates the unvouchered
purchase order balance. The calculation is as follows: PO total amount
minus the sum of all vouchers' invoice amount.
This field is non-editable.
* A
red asterisk denotes a required field.
Table Information
Changes in this screen update the VCHR_HDR (Voucher Header) table.
