Details

Use the drop-down box to select the source of the taxable status that will default for the PO voucher. The setting for this field defaults from the PO Voucher Settings screen, and can also be overridden here and for each voucher line. The system-defined options are as follows:

From PO - Indicates the taxable status will come from the Tax field in the Enter POs screen (Materials\Transactions\Purchase Orders) for the purchase order line being vouchered.

Item Type - Indicates the taxable status will come from the Taxable group box in the Product Definition Settings screen (Administration\Configure\Materials). The type of item vouchered, determined by the line type, will determine the voucher line's taxable status.

Non-Taxable - Indicates the taxable status will be "N" (No) for non-taxable.

Taxable - Indicates the taxable status will be "Y" (Yes) for taxable.

Use this field to enter the taxing date. This date will be used as the reference date for VAT transactions.

Normally, the taxing date will be the date on which you entered the voucher, but it can also be the receipt date for goods purchased.

This field is applicable only to certain tax situations.

Enter, or use Lookup to select, the tax ID for this vendor's VAT.

The only items available for Lookup in this field are those that you entered for the vendor in the VAT Info subtask of the Vendor User Flow screen (Accounting\Maintain\Vendors).

Use this drop-down box to select whether the tax is "Sales" or "Use" tax.  These items are system-defined.

Enter a valid sales or use tax code for the address entered.

On A/P Vouchers, it will be used as a default tax code if the voucher is taxable.

On PO Vouchers, it will be used to calculate sales tax when items are shipped to this address.

If you do not enter a ship ID for this address, this field is optional.

Enter the retainage rate to be used for this voucher, if one applies. You can apply a retainage rate to this voucher to reduce the amount of the check that will be cut. The retainage amount will remain in the Open A/P Report screen (Accounting\Review\Accounts Payable) as an outstanding balance.

This field is disabled for subcontract PO vouchers.

The system automatically calculates the retainage amount, using the following calculation: invoice amount times retainage rate. This amount is subtracted from the invoice amount to determine the amount of the check. This field is disabled for subcontract PO vouchers, and is non-editable.

Select this checkbox if the voucher is to be placed on hold and not posted or paid until it has been released.

Select this checkbox to hold the voucher payment until you have entered cash receipts for this vendor.

This checkbox will not be available until the vendor has been designated as a pay-when-paid vendor in the Vendor User Flow screen (Accounting\Maintain\Vendors). A vendor designated as a pay-when-paid vendor must also have a billable project assigned to the voucher item.

Select this checkbox to place disallowed transactions on "Over Budget" status.

Use this flag to identify transactions that if posted, would cause you to exceed the line item ceiling that has been placed on the project. If any line on this transaction causes an overrun on a line item ceiling, the entire voucher will be flagged as "Over Budget."

Select this checkbox to have the system print a separate check for each voucher entered.

The status of this checkbox defaults for the vendor from the Defaults subtask of the Vendor User Flow screen (Accounting\Maintain\Vendors). If you entered a joint payee in the Addresses subtask, a separate check is required, and the box will be checked and disabled.

This field displays the CIS code for the purchase order, if applicable, from the Other Information tab of the Enter Purchase Orders screen (Materials\Transactions\Purchase Orders).

If this field is populated and you add a line in the main screen table window, the CIS W/H field will default as checked.

Otherwise, the CIS W/H field for the PO voucher line will default based on the status of the CIS Withholding field for the PO line in the table window of the Enter POs screen.

Note: If you enter a CIS code, the transaction and functional currencies must be "GBP" (British Pounds).

This non-editable field displays the buyer ID - once this PO voucher has been approved.

This non-editable field displays the approver ID - once this PO voucher has been approved.

Use this field to enter the scheduled payment date.

When you save this PO voucher, the Anticipated Pay Date field will default to the value in the Date field in the Due group box of the Header Info tab.

This non-editable field displays the user ID.

This is the ID of the person who logged into the system at the workstation where this voucher was added.

This field displays the date on which this PO voucher was last saved.