Address

The pay vendor for this voucher defaults from the main screen. However, you can edit this field, allowing payment to a different vendor, if you selected the Allow Edits to Pay Vendor on Voucher checkbox in the Defaults tab of the Vendor User Flow screen (Accounting\Maintain\Vendors).

Enter, or use Lookup to select, a valid vendor to pay and for whom the check will be cut. The vendor selected must be a valid vendor that you established in the Vendor User Flow screen (Accounting\Maintain\Vendors). Once you have selected a vendor, the vendor name and vendor location will also display, but cannot be edited.

If the pay vendor is different from the voucher vendor, and the pay vendor is not set up for CIS, the system will display a warning message. A warning message will also display if the CIS type is different for the pay vendor and voucher vendor, if both are set up for CIS.  You can assign the CIS type in the CIS Info subtask of the Vendor User Flow screen (Accounting\Maintain\Vendors).

If applicable, enter the name of the joint payee in this optional field. The joint payee need not be a Costpoint vendor.

You must enter the word "and" before the joint payee name.  The Joint Payee that you enter in this subtask will also display in the Check tab, and on the check when it is printed.

Note:  If the address code you select in the Select Payment Address group box is EFT-active, the Joint Payee field will be disabled. As a result, Electronic Funds Transfer (EFT) cannot be used if there is a joint payee on the voucher.

Enter, or use Lookup to select, a valid address code.

The address code selected must be a valid payment address for the given pay vendor. You established this code in the Addresses subtask of the Vendor User Flow screen (Accounting\Maintain\Vendors). If the Payment Address drop-down box in that subtask table window is set to "Default," that address code will automatically default into this field, but can be changed if necessary.

This non-editable field displays the first address line.

This non-editable field displays the second address line.

This non-editable field displays the third address line.

This non-editable field displays the city.

This non-editable field displays the state or province.

This non-editable field displays the postal code.

This non-editable field displays the country.

Use this field to enter a password, if you set up that requirement [indicated in the Payment Security block in the A/P Settings screen (Administration\Configure\Accounting)] to update the Pay Vendor and/or Address Code fields.