Use this subtask to allocate the voucher line costs to various accounts, organizations, and projects. It also allows for multiple Reference No 1 and Reference No 2 charges.
The information from the Accounts subtask from the Enter Purchase Orders screen (Materials\Transactions\Purchase Orders) will default if the voucher line is for a PO line. You can change the allocation from the PO, if necessary, provided you selected the Charge Code Change checkbox in the PO Voucher Settings screen. If this checkbox is unselected, the account distribution subtask will be non-editable for voucher lines that are associated with PO lines.
When you enter a PO voucher in the main screen, if a project is linked to a Waiver Document Code in the Enter A/P Project Waiver Information screen , the system will validate that there are no additional projects for the voucher, and that the project is linked to the pay vendor. You will receive an error message if there is a lien waiver document for more than one project for this voucher.
You can access this subtask whenever you need to add or view account, organization, and project information for the voucher line. You can maintain the account distribution whenever the Charge Code Change checkbox is selected in the PO Voucher Settings screen.
If you selected the Charge Code Change checkbox in the PO Voucher Settings screen, you can maintain the selected voucher line's account distribution information in this table window.
If the Charge Code Change checkbox is unselected, all fields in this table window will be disabled, and new lines cannot be added.
Account *
This field displays the account assigned to this PO line in the Accounts subtask of the Enter Purchase Orders screen (Materials\Transactions\Purchase Orders).
The account must be active, cannot be a summary account, and must allow charging for this voucher's fiscal year, period, and subperiod.
This account will be debited when voucher distribution is posted for this voucher.
This non-editable field displays the name of the account selected.
This field displays the organization assigned to this PO line in the Accounts subtask of the Enter Purchase Orders screen (Materials\Transactions\Purchase Orders). The organization must be active. It must also be a valid organization/account combination that allows charging for this voucher's fiscal year, period, and subperiod.
This organization will be debited when voucher distribution is posted for this voucher.
This non-editable field displays the name of the organization selected.
This field displays the project assigned to this PO line in the Accounts subtask of the Enter Purchase Orders screen (Materials\Transactions\Purchase Orders). The project must be active.
This project will be debited when voucher distribution is posted for this voucher.
This non-editable field displays the name of the project selected.
This field displays the allocation percentage assigned to this PO line Account/Organization/Project combination in the Account Distribution subtask of the Enter Purchase Orders screen.
The system will automatically calculate the total before discount amount allocated to each account distribution line.
The calculation follows: total before discount amount (from the main screen - voucher line) times allocation percentage.
You can change this amount if necessary.
The system will automatically calculate the discount amount allocated to each account distribution line.
The calculation follows: discount amount (from the main screen - voucher line) times allocation percentage.
You can change this amount if necessary.
The system will automatically calculate the total amount allocated to each account distribution line.
The calculation follows: total amount (from the main screen - voucher line) times allocation percentage.
You can change this amount if necessary.
This non-editable field displays the line charge use/reverse tax amount plus use/reverse tax amount for the selected voucher line.
The value in this field is determined by whether or not you selected the Print 1099-MISC Form checkbox for this vendor in the 1099's groupbox of the Vendor User Flow screen (Accounting\Maintain\Vendors).
If you select the Print 1099- MISC Form checkbox and a value in the Type field for this vendor, this checkbox will default as being selected and the 1099 Type field will be populated. Both the 1099 checkbox and 1099 Type field in this table window will be null if they are not selected for the vendor in the Vendor User Flow screen (Accounting\Maintain\Vendors).
You can manually change both fields regardless of their settings.
When the voucher is paid, the lines that have this checkbox selected will be used in the calculation of the 1099 payments for this vendor.
This field displays the organization abbreviation assigned to this PO line in the Account Distribution subtask of the Enter Purchase Orders screen.
Changing the organization abbreviation will automatically change the organization, and vice versa.
This field displays the project abbreviation assigned to this PO line in the Account Distribution subtask of the Enter Purchase Orders screen.
Changing the project abbreviation will automatically change the project, and vice versa.
Enter, or use Lookup to select, a valid project account code for a project number.
This field displays the Ref 1 assigned to this PO line in the Account Distribution subtask of the Enter Purchase Orders screen.
The name of the reference number 1 displays in this non-editable field.
This field displays the Ref 2 assigned to this PO line in the Account Distribution subtask of the Enter Purchase Orders screen.
The name of the reference number 2 displays in this non-editable field.
This field displays the number of the template voucher from which the recurred voucher was created.
This field displays the revision number of the template.
This field displays the VAT recovery amount, if any.
If you selected the 1099 checkbox for the row, enter, or use Lookup to select a 1099 type.
If you select the Print 1099- MISC Form checkbox and a value in the Type field for this vendor in the 1099's groupbox of the Vendor User Flow screen (Accounting\Maintain\Vendors), this field will default with the type.
You can manually change this field.
Select this pushbutton to load the account distribution from the PO line accounts.
Select this pushbutton to recalculate the account distribution total before discount amounts from the line amount.
Select this pushbutton to recalculate the account distribution use tax amounts from the line amount.
* A red asterisk denotes a required field.
Changes to this screen update the VCHR_LN_ACCT (Voucher Line Account) and the VCHR_LN (Voucher Line) tables.