Use this screen to identify the purchase order commitment amounts that must be accrued. You can also establish the account and organization charge codes for the accrual liability.
Purchasing accruals are a means of having purchase order commitment amounts post to the general ledger before you post the PO voucher in the Post Vouchers screen (Accounting\Process\Post).
You must calculate purchase order commitments before creating accruals.
Complete this screen when the decision to use purchase order accruals is made.
Maintain this screen whenever changes are needed to the control parameters for creating the accrual liability.
Use this group box to determine which purchase order commitment amounts to accrue.
Select this checkbox to accrue for "Open" purchase order commitment amounts.
If this checkbox is left blank, Open purchase order commitment amounts will not be accrued.
Open purchase order commitment amounts are Order Amounts minus the greater of Received Amounts or Vouchered Amounts plus Rejected-Replace Amounts.
Select this checkbox to accrue for "Received" purchase order commitment amounts.
If this checkbox is left blank, Received purchase order commitment amounts will not be accrued.
Received purchase order commitment amounts are received amounts that have not been dispositioned (accepted or rejected) or have not been vouchered.
Select this checkbox to accrue for "Accepted" purchase order commitment amounts.
If this checkbox is left blank, Accepted purchase order commitment amounts will not be accrued.
Accepted purchase order commitment amounts are Accepted Amounts plus Rejected-Pay Amounts that have not been vouchered.
Select this checkbox to accrue for "Vouchered" purchase order commitment amounts.
If this checkbox is left blank, Vouchered purchase order commitment amounts will not be accrued.
Vouchered purchase order commitment amounts are Invoice Amounts that have not been posted by Voucher Distribution.
Use this group box to enter the charge code account and organization for the accrual liability account.
Account *
Enter, or use Lookup to select, the account to credit when the accrual liability is posted.
Once you select an account, the account name will also display in the unnamed field to the right and cannot be changed in this screen.
Select this checkbox to have the accrual liability post to the organization associated with each purchase order line or purchase order voucher line.
If this checkbox is left blank, the accrual liability will post to the organization entered in this screen.
Enter, or use Lookup to select, the organization to credit when the accrual liability is posted.
Enter, or use Lookup to select, the organization abbreviation to credit when the accrual liability is posted.
Once you select the organization, the organization name will display in this field and cannot be changed in this screen.
Use this group box to assign a desired liability account and org that will be used to store the amounts withheld from subcontract payments as retention for completed work and stored materials.
Enter, or use Lookup to select, a liability account that will be used to store the amounts withheld from subcontract payments as retention for completed work and stored materials.
Once you select an account, the account name will also display in the unnamed field to the right and cannot be changed in this screen.
Select this checkbox to use the PO org for retention rather than entering an organization in the Org field below.
Selecting this checkbox disables the Org field.
If you have not selected the Use PO Org for Retention checkbox, enter, or use Lookup to select, a liability org ID that will be used to store the amounts withheld from subcontract payments as retention for completed work and stored materials.
Enter, or use Lookup to select, the org abbreviation to which the system will post the retention liability.
Once you select the organization, the organization name will display in this field and cannot be changed in this screen.
* A red asterisk denotes a required field.
Changes in this screen update the GL_CONFIG (GL Configuration) table.